Position Title Executive Assistant to MD

Business/Vertical Corporate

Department/ Function MD office

Job Responsibility Level Middle Management

Designation/ Grade Manager

Location Head Office –

- Gurugram

Reporting To Managing Director

Direct Reportee’s Individual Contributor

Span of Controls No Direct Span of Control

Behavioral Competencies Technical Competencies

Business Acumen Calendar &

- Schedule Management, SAP Experience

Confidentiality &
- Integrity Documentation &
- Record Management

Ownership &
- Accountability Travel &
- Meeting Management

Good Interpersonal &
- Communication Skills Basic Financial &
- Business Understanding

Prioritization &
- Time Management Meeting Coordination &
- Minutes of Meeting (MoM)

Qualified Qualifications Grad/Post Grad

Age 35-38 yrs

Experiences 10-12 yrs

Preferred Industry Manufacturing

Business

Development

- Performance Review &
- Management Reporting
- Managing and coordinating all Weekly/ Monthly Performance Review (MPR) meetings with

Department Heads
- Preparing Minutes of Meetings (MoM) and ensuring timely follow-up on action items with

respective department heads.
- Tracking assigned tasks and updating management on progress and completion status.
- Maintaining all pending action points, follow-up items, and closure reports.
- Calendar &
- Meeting Management
- Managing the Managing Director's calendar, including planning and scheduling of internal and

external meetings.

- Coordinating international meetings with customers, ensuring seamless arrangements and

scheduling.
- Monitoring and tracking monthly utilization of MD’s time across planned meetings, unplanned

meetings, travel, and other activities.
- Executive Support &
- Coordination




- Providing comprehensive executive assistance to the Managing Director in planning business

activities and strategic engagements.

- Preparing meeting materials, including one-page reports, discussion pointers, meeting

agendas, and presentations.
- Organizing meeting venues, customer visits, business dinners, and related logistics.
- Communication &
- Correspondence Management
- Drafting, reviewing, and sending internal and external communications on behalf of the

Managing Director.
- Acting as a liaison between the Managing Director and departmental heads for effective

communication and execution of directives.
- Task Monitoring &
- Follow-Up
- Following up with functional heads on commitments, deadlines, and key deliverables.
- Maintaining trackers for all "To-Do" activities, action plans, and management follow-up points.
- Documentation, Data Management &
- Confidentiality
- Maintaining files, records, and databases in a systematic and organized manner.
- Ensuring complete confidentiality and security of sensitive information and management data.
- Managing and updating executive records and documentation for easy retrieval and reference.
- System Administration &
- Approvals
- Handling approvals and workflow management in the Director's SAP system.
- Ensuring timely processing of approvals and coordination with concerned stakeholders.
- Expense Management
- Managing the Managing Director's monthly expenses and maintaining expense records.
- Coordinating with the Accounts department for submission and processing of invoices,

reimbursements, and related documentation. Skills: meeting agendas, and presentations,documentation,management,follow-up,mom,approvals,meetings,ea,calendar management,travel

📌 EA to MD Manufacturing Industries (Gurugram)
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