Admin & Facility Executive

Location: Udyog Vihar, Gurgaon

Employment Type: Permanent

Working Days: Monday to Saturday

Weekend Schedule: Half-day every Saturday

Job Summary

We are looking for a proactive and organized Admin & Facility Executive to manage day-to-day administrative and facility-related activities at the Udyog Vihar, Gurgaon office. The role will involve coordinating with different locations, maintaining records and trackers, managing office requirements, and supporting smooth workplace operations.

Key Responsibilities

Coordinate with various locations for facility-related requirements, maintenance activities, and administrative support.

Raise and track requests for office materials, supplies, and other facility requirements through the designated software/system.

Maintain accurate administrative, facility, inventory, and requirement trackers.

Monitor and follow up on pending facility requests to ensure timely closure.

Manage routine office administration and facility-related activities.

Coordinate with vendors/service providers for routine facility requirements, wherever required.

Ensure availability of essential office supplies and materials.

Support the smooth functioning and upkeep of office facilities.

Coordinate and manage small office events, employee activities, meetings, and other administrative arrangements.

Maintain relevant documentation, records, invoices, and reports.

Escalate facility or administrative issues to the appropriate stakeholders and follow up until resolution.





Provide regular updates to the reporting manager on facility requirements, pending activities, and completed tasks.

Support other administrative activities as assigned by the management.

Qualifications & Experience

Graduate in any discipline; degree/diploma in Administration, Facility Management, Business Administration, or a related field will be preferred.

1–3 years of experience in administration, facility management, office coordination, or a similar role.

Freshers with relevant internship/administrative exposure may also be considered.

Good working knowledge of MS Excel, Word, and PowerPoint.

Experience in using any office/admin request management software will be an advantage.

Good communication and interpersonal skills.

Solid coordination and follow-up abilities.

Organized, detail-oriented, and capable of managing multiple activities simultaneously.

Ability to work independently and take ownership of routine administrative requirements.

Key Competencies

Administration & Facility Coordination

Vendor & Stakeholder Coordination

Record & Tracker Management

Office Supplies & Inventory Coordination

Event & Activity Coordination

Follow-up & Issue Resolution

MS Office

Communication & Interpersonal Skills

Time Management

Attention to Detail

Ideal Candidate The ideal candidate should be hands-on, responsible, organized, and proactive, with the ability to coordinate effectively with multiple locations and stakeholders while ensuring that day-to-day office and facility requirements are completed on time.

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