About the Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our Group Finance team. The role will be responsible for managing the end-to-end Accounts Payable / Purchase Ledger process, including supplier invoice processing, vendor management, reconciliations, payment runs, AP mailbox management, and month-end close support.

The successful candidate will work closely with finance and non-finance stakeholders to ensure invoices are processed accurately, suppliers are paid on time, financial records are maintained appropriately, and AP activities comply with established controls and deadlines.

Required Qualifications & Skills:

- 7+ years of experience in Accounts Payable, Purchase Ledger, P2P, or Finance Operations.
- Strong hands-on experience in supplier invoice processing and AP operations.
- Experience with supplier/vendor reconciliations and discrepancy resolution.
- Experience supporting payment runs and month-end AP activities.
- Experience maintaining vendor master data and performing vendor/bank-detail verification.
- Experience managing an Accounts Payable/shared finance mailbox.
- Microsoft Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, filtering, sorting, and reconciliation.
- Solid attention to detail and numerical accuracy.
- Ability to prioritize workload and meet strict financial deadlines.
- Strong communication and stakeholder-management skills.
- High level of confidentiality and integrity when handling financial information.

Key Responsibilities

1. Accounts Payable & Invoice Processing

- Process, validate, and record supplier invoices accurately and within established timelines.
- Review invoices for appropriate approvals, supporting documentation, coding, and applicable purchase orders.
- Ensure invoices are posted to the correct supplier accounts, files, cost centres, and GL accounts.
- Coordinate with internal stakeholders to resolve invoice exceptions and obtain pending approvals.
- Maintain accurate Purchase Ledger and Accounts Payable records.
- Review and process PO and non-PO invoices, as applicable.




- Review proforma invoices and coordinate with relevant stakeholders to support purchasing and payment activities.

2. Vendor Management & Reconciliation

- Support vendor onboarding and verification in accordance with company controls.
- Maintain accurate vendor master data, including vendor profiles, currency, organizational information, and banking details.
- Perform monthly supplier statement reconciliations and investigate discrepancies.
- Resolve vendor account issues and payment-related queries promptly.
- Maintain professional relationships with suppliers and internal stakeholders.

3. Payment Processing

- Prepare and support mid-month, month-end, and ad-hoc supplier payment runs.
- Validate payment information and ensure payments are processed accurately and within agreed timelines.
- Coordinate with relevant stakeholders to resolve payment exceptions before payment deadlines.
- Maintain appropriate documentation and controls for payment processing.

4. AP Mailbox & Query Management

- Monitor and manage the shared Accounts Payable mailbox.
- Respond to supplier and internal queries promptly and professionally.
- Route queries to the appropriate finance or business stakeholders where required.
- Track and follow up on outstanding invoice, approval, and payment queries.

5. Month-End & Financial Close

- Support the finance team with month-end and year-end closing activities.
- Ensure AP transactions are processed before relevant period-end cut-offs.
- Provide supporting documentation for prepayments, accruals, fixed assets, and other AP-related balances.
- Assist with AP reporting and account reconciliations.




- Support the Management Accounting team with information required for accurate financial reporting.

6. Documentation & Audit Support

- Maintain complete and organized invoice and payment documentation.
- Archive financial records in BOX or other designated document-management systems.
- Maintain documentation required for internal and external audits.
- Ensure financial records are accurate, complete, traceable, and readily accessible.

7. Expense & Administrative Support

- Coordinate and manage Uber-related approval requests in accordance with company travel and expense policies.
- Provide holiday/absence coverage for other Purchase Ledger team members.
- Maintain the Purchase Order register and prepare relevant AP reports.
- Support other finance-related activities and ad-hoc requirements as assigned.

Key Performance Indicators

Success in this role will be measured by:
- Accurate and timely processing of supplier invoices.
- Timely completion of mid-month and month-end payment runs.
- Resolution of AP queries and discrepancies within agreed timelines.
- Accurate and timely supplier statement reconciliations.
- Maintenance of accurate vendor master data.
- Completion of Purchase Ledger activities within required month-end deadlines.
- Purchase Ledger closure by 12:00 PM on the first working day of each new month.
- High standards of data accuracy, compliance, documentation, and confidentiality.
- Effective collaboration with finance and non-finance stakeholders.

Preferred:

- Experience in a professional services, consulting, shared-services, or multi-entity environment.
- Experience with PO and non-PO invoice processing.
- Exposure to prepayments, accruals, and fixed asset invoice documentation.
- Experience supporting internal/external audits.
- Experience with document-management systems such as BOX.
- Exposure to travel and expense processes.
- Experience working with international suppliers and multiple currencies.

Our Culture

- Innovation-driven environment
- Collaborative team culture
- Strong work-life balance
- Regular team-building activities

📌 Accounts Payable Specialist (India)
🏢 Navsan
📍 India