Location: Embassy IT Park, Vikhroli, Mumbai

Workplace Type: Work from Office (5 Days - Mon to Fri)

Experience Level: 8 to 10 years

About Freespace

Freespace is a workplace technology leader delivering integrated smart building solutions that empower organizations to optimize their real estate portfolio, streamline building automation, and create exceptional employee experiences. Our platform combines real-time sensor data, automation, analytics, and employee engagement tools to enable smarter, healthier, and more sustainable workplaces.

Our Smart Buildings team specializes in sensor hardware development and the integration of smart building automation systems, delivering seamless connectivity and actionable insights across HVAC, lighting, occupancy, and environmental controls. We have been recognized for innovation and sustainability, including an IFMA New York Awards of Excellence

KEY ROLES & RESPONSIBILITIES

Accounting

- Accounting of Sales, Purchase, Expenses, JV etc
- Bank Reconciliation
- Monthly Entry for Prepaid and Provisions
- Entry for Petty Cash and Investments
- Entries for Payroll and Claims
- Preparation of Purchase Order, Invoices, Credit Note and Debit Note

Petty Cash

- Maintaining and disbursement of Petty Cash to Employees / Office Boy for petty Expenses
- Providing advance to Office boy and taking expense submission from him
- Preparing proper details / voucher for the expenses and attaching supporting to the same
- Checking Approval exist for all expenses done and liasing with concerned employees to get missing details
- Arranging withdrawal of cash from the Bank Account for Petty Cash
- Checking of Claims along with supporting and as per Limits mentioned in Policy
- Liaising with Employees to obtain missing documentation / approvals
- Maintaining and updating Master Claim Sheet

Statutory Compliance

- Updating TDS Tracker for the year
- Filing Challans Financial Year wise for future reference / Retrieval
- Ensuring all Compliance / Filings related to Direct,



Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basis
- Preparing Transfer Pricing Statements and coordinating with consultant for TP Agreements
- Collaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of Goods

ROC

- Ensuring all ROC Compliances are done on timely basis
- Liaising with ROC Consultant as and when required.

Vendor Empanelment and Reconciliation

- Filling of Vendor Empanelment Forms
- Preparation of Vendor Account Reconciliation
- Liaising with Vendor to procure proper invoices
- Sharing Bank Payment Advice with Vendors
- Replying to Vendor Queries

Banking Work

- Liaising with Bank Representative for calling of Forms and Certificates
- Filling of Forms required for any service / request

Employee / Payroll Related

- Acting as intermediate between the Payroll Service Provider and the Employee in case of any disconnect related to Tax Queries / Documents.
- Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Global CFO for Monthly Payroll Approval.

Accounts Finalization and Audit

- Providing basic data / support to Auditor for Accounts Finalization and Audit
- Closing books on Monthly basis
- Preparing Form 26AS Reconciliation

Budgeting and MIS

- Preparing Annual Budget and Re-forecast on Quarterly Basis
- Preparing Variance Analysis and Trend Analysis.
- Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics) as required by the Management
- Preparing Departmental Budget and tracking of actuals for comparison





Debtors and Receivable Management

- Preparing various Sales Analytic Report, Amortization Sheet and Debtors Statement
- Maintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.

Treasury Management

- Monitor and prepare cash flow to ensure liquidity for operations.
- Manage working capital, including accounts receivable and accounts payable
- Optimize deployment of funds to the right investment avenues.

Other Activity

- Correspondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.
- Co-ordination with Vendor to prepare DSC for Directors
- Filling up forms related to Import of Goods and assisting in factory operations
- Filing and Scanning of Document
- Any other Accounts Related Activity as allocated from Time to Time

Behaviours & Mindset

- Solution-oriented and curious, with a drive to understand and solve technical challenges.
- Collaborative and inclusive, fostering teamwork across functions.
- Highly organized, detail-focused, and able to manage competing priorities effectively.
- Clear communicator, able to simplify complex technical concepts for diverse audiences.

Why Join Freespace Smart Buildings?

- Work at the forefront of smart building innovation, shaping sensor and automation solutions that transform workplaces.
- Collaborate with a passionate, entrepreneurial team driving real-world impact.
- Hybrid working flexibility and a supportive culture focused on career growth and continuous learning.
- Competitive perks, including paid leave, health coverage, bonus schemes, and funded training.

If you are ready to help deliver the next generation of smart building solutions, apply now via LinkedIn or send your CV at with subject line as - (Applying for AM - Accounts & Finance | Freespace.

📌 Assistant Manager - Accounts & Finance (Contractual Role) (Mumbai)
🏢 Freespace
📍 Mumbai