Location: Embassy IT Park, Vikhroli, Mumbai
Workplace Type: Work from Office (5 Days - Mon to Fri)
Experience Level: 8 to 10 years

About Freespace
Freespace is a workplace technology leader delivering integrated smart building solutions that empower organizations to optimize their real estate portfolio, streamline building automation, and create exceptional employee experiences. Our platform combines real-time sensor data, automation, analytics, and employee engagement tools to enable smarter, healthier, and more sustainable workplaces.
Our Smart Buildings team specializes in sensor hardware development and the integration of smart building automation systems, delivering seamless connectivity and actionable insights across HVAC, lighting, occupancy, and environmental controls. We have been recognized for innovation and sustainability, including an IFMA Current York Awards of Excellence

KEY ROLES & RESPONSIBILITIES

Accounting
Accounting of Sales, Purchase, Expenses, JV etc
Bank Reconciliation
Monthly Entry for Prepaid and Provisions
Entry for Petty Cash and Investments
Entries for Payroll and Claims
Preparation of Purchase Order, Invoices, Credit Note and Debit Note

Petty Cash
Maintaining and disbursement of Petty Cash to Employees / Office Boy for petty Expenses
Providing advance to Office boy and taking expense submission from him
Preparing proper details / voucher for the expenses and attaching supporting to the same
Checking Approval exist for all expenses done and liasing with concerned employees to get missing details
Arranging withdrawal of cash from the Bank Account for Petty Cash
Checking of Claims along with supporting and as per Limits mentioned in Policy
Liaising with Employees to obtain missing documentation / approvals
Maintaining and updating Master Claim Sheet

Statutory Compliance
Updating TDS Tracker for the year
Filing Challans Financial Year wise for future reference / Retrieval
Ensuring all Compliance / Filings related to Direct,



Indirect Tax, SEZ / STPI, ROC, TP, Labour Laws as applicable are done on timely basis
Preparing Transfer Pricing Statements and coordinating with consultant for TP Agreements
Collaborating with Factory and other teams to create Transfer Pricing Master Data for Intercompany movement of Goods

ROC
Ensuring all ROC Compliances are done on timely basis
Liaising with ROC Consultant as and when required.

Vendor Empanelment and Reconciliation
Filling of Vendor Empanelment Forms
Preparation of Vendor Account Reconciliation
Liaising with Vendor to procure proper invoices
Sharing Bank Payment Advice with Vendors
Replying to Vendor Queries

Banking Work
Liaising with Bank Representative for calling of Forms and Certificates
Filling of Forms required for any service / request

Employee / Payroll Related
Acting as intermediate between the Payroll Service Provider and the Employee in case of any disconnect related to Tax Queries / Documents.
Helping HR in preparing the Monthly Payroll Reconciliation to be shared with Global CFO for Monthly Payroll Approval.

Accounts Finalization and Audit
Providing basic data / support to Auditor for Accounts Finalization and Audit
Closing books on Monthly basis
Preparing Form 26AS Reconciliation

Budgeting and MIS
Preparing Annual Budget and Re-forecast on Quarterly Basis
Preparing Variance Analysis and Trend Analysis.
Preparing and reviewing of Monthly P & L & Other MIS (Financial Metrics) as required by the Management
Preparing Departmental Budget and tracking of actuals for comparison

Debtors and Receivable Management




Preparing various Sales Analytic Report, Amortization Sheet and Debtors Statement
Maintaining Creditor statement and processing weekly payments including outward remittance and documentation for the same.

Treasury Management
Monitor and prepare cash flow to ensure liquidity for operations.
Manage working capital, including accounts receivable and accounts payable
Optimize deployment of funds to the right investment avenues.

Other Activity
Correspondence with Banks, Auditors, Consultants, Insurance Agents and others for any updates/changes in the banking operations, registrations, advisory, Quotes for Corporate Policies etc.
Co-ordination with Vendor to prepare DSC for Directors
Filling up forms related to Import of Goods and assisting in factory operations
Filing and Scanning of Document
Any other Accounts Related Activity as allocated from Time to Time

Behaviours & Mindset
Solution-oriented and curious, with a drive to understand and solve technical challenges.
Collaborative and inclusive, fostering teamwork across functions.
Highly organized, detail-focused, and able to manage competing priorities effectively.
Clear communicator, able to simplify complex technical concepts for diverse audiences.

Why Join Freespace Smart Buildings?
Work at the forefront of smart building innovation, shaping sensor and automation solutions that transform workplaces.
Collaborate with a passionate, entrepreneurial team driving real-world impact.
Hybrid working flexibility and a supportive culture focused on career growth and continuous learning.
Competitive benefits, including paid leave, health coverage, bonus schemes, and funded training.

If you are ready to help deliver the next generation of smart building solutions, apply now via LinkedIn or send your CV at [email protected] with subject line as - [Applying for AM - Accounts & Finance | Freespace.

📌 Assistant Manager - Accounts & Finance (Contractual Role) (Mumbai)
🏢 Freespace
📍 Mumbai