Position Title Executive Assistant to MD

Business/Vertical Corporate

Department/ Function MD office

Job Responsibility Level Middle Management

Designation/ Grade Manager

Location Head Office – Gurugram

Reporting To Managing Director

Direct Reportee’s Individual Contributor

Span of Controls No Direct Span of Control

Behavioral Competencies Technical Competencies

Business Acumen Calendar & Schedule Management, SAP Experience

Confidentiality & Integrity Documentation & Record Management

Ownership & Accountability Travel & Meeting Management

Good Interpersonal & Communication Skills Basic Financial & Business Understanding

Prioritization & Time Management Meeting Coordination & Minutes of Meeting (MoM)

Skilled Qualifications Grad/Post Grad

Age 35-38 yrs

Experiences 10-12 yrs

Preferred Industry Manufacturing

Business

Development

Performance Review & Management Reporting
Managing and coordinating all Weekly/ Monthly Performance Review (MPR) meetings with

Department Heads

Preparing Minutes of Meetings (MoM)



and ensuring timely follow-up on action items with

respective department heads.

Tracking assigned tasks and updating management on progress and completion status.
Maintaining all pending action points, follow-up items, and closure reports.
Calendar & Meeting Management
Managing the Managing Director's calendar, including planning and scheduling of internal and

external meetings.

Coordinating international meetings with customers, ensuring seamless arrangements and

scheduling.

Monitoring and tracking monthly utilization of MD’s time across planned meetings, unplanned

meetings, travel, and other activities.

Executive Support & Coordination
Providing comprehensive executive assistance to the Managing Director in planning business

activities and strategic engagements.

Preparing meeting materials, including one-page reports, discussion pointers, meeting

agendas, and presentations.

Organizing meeting venues, customer visits, business di

📌 EA to MD Manufacturing Industries (Gurugram)
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