Description

Your Role

As a Studio Coordinator in Gensler’s Bangalore office, you will provide essential administrative and operational support to the studios and play a key role in ensuring smooth day‑to‑day office operations that enable overall business success. You plan a key tole to support the vendors, assisting guests, managing office supplies and equipment, overseeing preventive maintenance, and managing a broad range of clerical and administrative tasks to keep the studio running efficiently.

What You Will Do

Deliver a positive and welcoming experience for team members and guests
Maintain the cleanliness, aesthetic quality, and organization of the office, including conducting facility audits, overseeing repairs, and ensuring all furniture and appliances are in working order.
Coordinate with building management, maintenance teams, and cleaning providers to ensure smooth facility operations.
Manage inventory, ordering, and restocking of office and pantry supplies, marketing materials, and name cards.
Handle all incoming and outgoing mail, couriers, and deliveries.




Support office moves, renovations, furnishings, and seating assignments.
Assist out‑of‑town visitors by providing hotel, restaurant, parking, and local recommendations.
Coordinate travel, visas, transportation, accommodations, and guest access for visitors and overseas colleagues.
Work closely with the Managing Director on office communications related to logistics, moves, and building updates.
Plan and coordinate logistics and catering for events including staff meetings, town halls, celebrations, wellness events, client meetings, and office tours.
Manage and update the Office Calendar, including weekly and annual meetings, while coordinating with various communities and functions.
Support onboarding activities for current team members.
Provide basic IT/AV support in collaboration with the IT Helpdesk.
Support cultural initiatives such as anniversaries, celebrations, and team recognition.
Continuousl

📌 Studio Coordinator (Bengaluru)
🏢 Gensler
📍 Bengaluru