Job Description: Executive Assistant
Company

Avana Surgical Systems Pvt Ltd.

Designation

Executive Assistant

Experience

5+ Years

Reporting To

Director

Location

Chennai

ROLE PURPOSE
The Executive Assistant will provide comprehensive administrative and operational support to the Director. The role focuses on effectively managing schedules, meetings, correspondence, reports, quotations, pricing, expenses, and cross-functional coordination while ensuring confidentiality and timely completion of assigned actions.

KEY RESULT AREAS & RESPONSIBILITIES
1) Calendar, Appointment & Meeting Management
• Manage the Director’s calendar, appointments, meetings, and schedules.
• Organize internal and external meetings and prepare the required documents and presentations including MOM.
2) Email, Correspondence & Follow-up
• Handle emails, correspondence, reminders, and follow-ups on behalf of the Director.
• Maintain confidential records and ensure timely completion of action items assigned by the Director.
3) MIS & Departmental Reporting
• Prepare and maintain accurate MIS reports.




• Collect and consolidate reports from the Sales and Marketing departments.
4) Expense Management
• Manage and track expenses along with the relevant supporting documents.
5) Quotation & Pricing Coordination
• Prepare and manage quotations using Zoho and manual processes.
• Maintain product pricing details and coordinate the necessary approvals.
6) Outstanding Payment Follow-up
• Collect outstanding payment reports from the Accounts department and coordinate with the concerned teams for follow-up.

KEY RESULT AREAS & RESPONSIBILITIES — CONTINUED
7) Tender Support
• Support tender-related activities, which will constitute approximately 10% of the role.
8) Stakeholder Coordination
• Coordinate with internal departments and external stakeholders on behalf of the Director.

Requirements

SKILLS REQUIRED
• Robust calendar, appointment, email, and meeting-management skills
• Proficiency in Microsoft

📌 Executive Assistant (Chennai)
🏢 Avana Surgical Systems
📍 Chennai