Title:
Role Description - Senior Site HR & Administration
Doc. No.:
This document describes role purpose, accountabilities, reporting lines and skillset and experience required.
Description
Role Name
Senior Site HR & Administration
Reports to
HOD
Deputy
N/A
Revision and date
00 | 8.4.2026
Role Purpose
The Site HR & Admin is responsible for managing end-to-end HR operations, payroll coordination, statutory compliances, government liaisoning, and site administration. The role ensures smooth people operations at the site while maintaining full compliance with applicable labour laws and local regulations in Gujarat.
Accountabilities
1. HR Operations
- Manage joining formalities of recent employees including documentation, induction, and coordination with respective departments.
- Maintain and regularly update employee master data, personal files, and statutory records.
- Monitor probation completion and issue confirmation letters based on performance feedback.
- Prepare and analyze monthly HR MIS reports (new joiners, separations, headcount, attrition).
- Conduct exit interviews and ensure completion of exit formalities.
- Coordinate and ensure timely Full & Final settlements for resigned employees.
- Support line managers in addressing employee grievances, discipline, and basic IR matters at the site.
2. Payroll & Statutory Compliance
- Coordinate attendance and timekeeping (employees and contract labour).
- Ensure timely processing and disbursement of wages, salaries, incentives, and variable pay.
- Verify and ensure strict compliance with Minimum Wages Act for all employees and contract workers.
- Ensure timely submission of statutory returns and challans under applicable labour laws.
- Ensure compliance with, but not limited to:
- Factories Act
- Contract Labour (Regulation & Abolition) Act
- Employees’ Provident Fund & ESIC
- Payment of Bonus Act
- Payment of Gratuity Act
- Employees Compensation Act
- Coordinate and support during labour inspections, a