Job Description - Admin + Personal Assistant

Job Title: Admin + Personal Assistant
Department: Administration
Location: Vikhroli (West), Mumbai
Employment Type: Full time

Job Summary

Key ResponsibilitiesAdministration
- Manage the reception area and act as the first point of contact for visitors, clients, vendors, and guests.
- Welcome visitors professionally and direct them to the appropriate departments.
- Maintain visitor records and coordinate visitor access.
- Receive and distribute couriers, parcels, and official correspondence.
- Coordinate meeting room bookings and hospitality arrangements for visitors.
- Ensure the reception area is clean, organized, and presentable at all times.
- Assist with day-to-day office administration activities.
- Coordinate housekeeping, pantry, office supplies, stationery, and vendor management.
- Handle office maintenance and ensure the smooth functioning of office facilities.
- Maintain office records, files, and administrative documentation.
- Manage travel bookings, hotel reservations, and transportation arrangements.




- Assist in organizing company events, meetings, and employee activities.
- Liaise with external vendors and service providers for office-related requirements.
- Monitor office assets, AMC renewals, and utility services.

Personal Assistant
- Manage the Manager's calendar, appointments, meetings, and travel schedules.
- Prepare meeting agendas, presentations, Minutes of Meeting (MOM), and reports.
- Follow up with internal departments and external stakeholders on behalf of the Manager.
- Maintain confidential documents and sensitive business information.
- Coordinate business meetings, client visits, and conferences.
- Assist in preparing presentations, reports, and business documents.
- Track pending tasks and ensure timely completion of assigned action items.
- Handle confidential communications with professionalism and discretion.

Required Skills:
- Excellent verbal and written communication skills.
- Str

📌 Admin + Personal Assistant (Vikhroli)
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