Job Description - Executive Assistant (EA) to Director

Job Title: Executive Assistant to Director
Location: Civil Lines, Jaipur, Rajasthan

Job Type: Full-Time

Job Summary

Key ResponsibilitiesExecutive Support
- Manage the Director's calendar, appointments, meetings, and travel arrangements.
- Prepare meeting agendas, presentations, reports, and minutes of meetings (MOM).
- Follow up on action items and ensure timely completion by relevant teams.
- Act as the primary point of contact between the Director and internal/external stakeholders.

Coordination & Communication
- Coordinate with department heads to track projects, deadlines, and deliverables.
- Organize board meetings, client meetings, and business events.
- Maintain confidentiality of sensitive business and personal information.

Administration
- Manage travel bookings, accommodation, and expense reports.
- Maintain files, records, and key documents.
- Handle vendor coordination and miscellaneous administrative tasks.
- Assist in planning business reviews and management meetings.

Business Support




- Conduct research and compile data for strategic decision-making.
- Prepare MIS reports, dashboards, and presentations.
- Support the Director in special projects and business initiatives.
- Monitor key deadlines and ensure smooth execution of assigned tasks.

Required Qualifications
- Bachelor's degree in Business Administration, Management, Commerce, or a related field.
- MBA or equivalent qualification is preferred.
- 3-7 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership.

Required Skills:
- Excellent verbal and written communication in English and Hindi.
- Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Excellent organizational and time-management skills.
- Ability to multitask and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Strong follow-up and coordination abilities.

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