Job Title: Office Assistant - Sales
Department: Sales
Location: Pune
Reports To: Sales Manager

Job Type: Full-time
Date: 13-12-2024

Job Overview:
The Office Assistant - Sales plays a key role in providing administrative support to the sales team. This position is responsible for assisting with the daily sales operations, managing documentation, coordinating meetings, handling customer inquiries, and ensuring smooth communication between the sales team and other departments.

Key Responsibilities:
- Sales Support:
- Assist the sales team in preparing and organizing sales materials, presentations, and reports.
- Coordinate with the sales team to ensure timely follow-up with clients and prospects.
- Assist with order processing and tracking sales leads.
- Maintain and update sales records and databases (CRM systems).
- Customer Communication:
- Act as a point of contact for customers for inquiries, order status updates, and follow-ups.
- Handle and respond to customer queries and requests in a qualified and timely manner.
- Prepare and send quotes, proposals,



and sales orders as requested by the sales team.
- Administrative Tasks:
- Schedule meetings, appointments, and conferences for the sales team.
- Maintain filing systems (both digital and physical) for sales documents and records.
- Assist with the preparation and processing of sales contracts and agreements.
- Inventory & Order Management:
- Track sales orders and manage inventory status, ensuring timely delivery of products/services.
- Maintain records of customer purchases and delivery schedules.
- Coordinate with the logistics or supply chain department to ensure product availability.
- Reporting & Documentation:
- Compile and prepare regular sales performance reports and data analysis for the sales team.
- Assist in the preparation of sales forecasts and sales pipeline tracking.
- Maintain accurate and up-to-date sales documentation.
- Sales Team Coordination:
- Ensure smooth communication between the sa

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