About the Role

We are looking for a highly organized and proactive Executive Assistant - Office Operations to manage the day-to-day administrative and operational functions of our Mumbai office. This role is the central point of contact for office operations, executive support, vendor coordination, and front-desk oversight, ensuring a smooth, effective, and skilled workplace for the leadership team and all employees.

Key Responsibilities Office Operations & Administration
Oversee daily office operations and ensure a well-organized, safe, and professional work environment.
Manage front-desk and reception activities, including visitor management, incoming calls, and mail/courier handling.
Maintain office records, basic documentation, filing systems, and correspondence as required.
Handle day-to-day office requirements and ad-hoc requests from directors and employees.

Travel Desk Management
Coordinate domestic and international travel arrangements for directors and office staff, including flight, train, road transport, and hotel bookings.
Prepare travel itineraries,



manage booking confirmations, cancellations, and travel-related documentation.
Track travel expenses and reconcile travel advances/bills with finance.

Events & Employee Engagement
Plan and manage office events, meetings, team activities, and celebrations from concept to execution.
Coordinate venue, catering, logistics, invitations, and in office support for internal and external events.

Vendor Management
Identify, onboard, and maintain vendor relationships for office services, housekeeping, pantry, security, stationery, and other operational needs.
Manage vendor registration, documentation, rate negotiations, service-level agreements, and ongoing coordination.
Track vendor invoices and billing, ensure timely processing, and maintain accurate payment records.

Office Assets, Inventory & Supplies
Maintain the office asset register, track allocations, and coordinate repairs, r

📌 Executive Assistant Mumbai
🏢 Leapswitch
📍 Mumbai