Job Title

Manager - Office Administration & Facility Management

Reporting To

Head of Operations

Job Summary

Key Responsibilities

Administration
- Oversee daily office administration and ensure smooth office operations.
- Maintain office seating arrangements and workspace allocation.
- Manage office supplies, stationery, pantry items, and housekeeping requirements.
- Maintain office records, registers, and administrative documentation.
- Coordinate courier, postal, and dispatch activities.
- Organize internal meetings, events, and employee engagement activities.
- Assist in travel bookings, accommodation, and logistics when required.

Facility Management
- Ensure proper maintenance of office infrastructure and facilities.
- Coordinate preventive and breakdown maintenance of electrical, plumbing, HVAC, fire safety systems, DG sets, UPS, elevators, and office equipment.
- Supervise housekeeping, security, cafeteria, and maintenance staff.
- Conduct periodic facility inspections to ensure cleanliness and safety.




- Ensure uninterrupted availability of utilities such as electricity, water, internet, and telecom services.
- Monitor office repairs, renovations, and fit-out activities.

Vendor Management
- Identify, negotiate, and manage facility and administrative vendors.
- Monitor vendor performance and ensure adherence to service level agreements (SLAs).
- Verify vendor invoices and coordinate timely payments with the finance team.
- Renew annual maintenance contracts (AMCs) and service agreements.

Asset Management
- Maintain inventory of office furniture, equipment, laptops, access cards, keys, and other assets.
- Track asset allocation, movement, maintenance, and disposal.
- Conduct periodic physical verification of office assets.

Compliance & Safety
- Ensure compliance with office safety standards and statutory requirements.
- Maintain records related to facility compliance, insurance, and statutory certificates.
- Ensure workplace health, hygiene, and securit

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