Job Description - Admin Executive

Admin Executive

Job Summary

Key Responsibilities
- Manage daily office administration and ensure smooth office operations.
- Maintain office supplies, stationery, and inventory records.
- Coordinate with vendors for office maintenance, housekeeping, and facility management.
- Handle courier services, incoming/outgoing mail, and office correspondence.
- Maintain office files, records, and documentation.
- Schedule meetings, manage calendars, and coordinate conference room bookings.
- Assist HR with employee onboarding, ID card issuance, and office-related documentation.
- Coordinate travel bookings, accommodation, and transportation arrangements.
- Monitor office equipment and coordinate repairs or maintenance.
- Process vendor invoices and maintain administrative expense records.
- Ensure office cleanliness, safety, and compliance with company policies.
- Prepare reports, meeting minutes, and presentations for management.
- Research and recommend AI-powered solutions to improve office efficiency and productivity.

Required Skills:




- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Experience with Google Workspace (Docs, Sheets, Drive).
- Knowledge of AI tools such as ChatGPT, Microsoft Copilot, Gemini, or similar productivity tools.:
- Ability to use AI tools responsibly while maintaining confidentiality.
- Solid attention to detail and problem-solving skills.
- Excellent coordination and interpersonal skills.

Qualifications:
- Bachelor's degree in Business Administration, Commerce, or a related field.
- 1-3 years of experience in Administration or Office Management.
- Freshers with excellent administrative and technology skills may also apply.

Preferred Qualifications
- Experience in office administration and facility management.
- Familiarity with HRMS or ERP software.
- Experience using AI-powered productivit

📌 Admin Executive (Surat)
🏢 collective aec
📍 Surat