Job Summary

We are looking for a highly organized, proactive, and people-oriented Executive Assistant (EA) & Office Administrator to manage day-to-day office administration, support management, coordinate vendors, assist with HR recruitment activities, and ensure smooth customer service and office operations.

The ideal candidate should have excellent communication and coordination skills, a professional attitude, robust attention to detail, and the ability to manage multiple responsibilities efficiently.

Key Responsibilities
Executive Assistance
Provide administrative and operational support to senior management.
Manage calendars, meetings, appointments, travel arrangements, and schedules.
Coordinate internal and external meetings and follow up on action items.
Handle confidential information with discretion.
Manage day-to-day communication and coordination on behalf of management.
Office Administration
Manage daily office operations and ensure a well-maintained, organized, and qualified workplace.
Handle office supplies, stationery, equipment,



housekeeping, maintenance, and facility requirements.
Maintain office records, documents, invoices, and administrative files.
Coordinate courier, travel, transport, and other office-related services.
Monitor administrative expenses and assist with expense tracking.
Ensure compliance with company administrative policies and procedures.
Vendor Management
Identify, evaluate, and coordinate with vendors and service providers.
Obtain quotations, negotiate pricing, and coordinate purchase/service requirements.
Maintain vendor records, agreements, invoices, and payment follow-ups.
Monitor vendor performance, service quality, and timelines.
Build and maintain solid relationships with key vendors.
Coordinate with vendors for office maintenance, housekeeping, IT, stationery, travel, and other operational requirements.
HR & Recruitment Support
Coordinate recruitment activities,

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