Commercial Assistant – Payments & Recovery

Location: Mumbai
Department: Commercial & Payments Recovery
Employment Type: Full time, Permanent
Experience: 1–3 Years
Joining: Immediate
Industry: Manufacturing / Engineering / Industrial Solutions

Position Overview

We are looking for a Commercial Assistant – Payments & Recovery to support the commercial team in payment follow-ups, documentation, reconciliation, and coordination with project and site teams.

The ideal candidate should have basic knowledge of accounts receivable, invoicing, commercial documentation, GST/TDS, and payment recovery. The role will involve regular coordination with customers, project teams, site personnel, and internal departments, including occasional outdoor visits.

Key ResponsibilitiesCommercial Documentation
Prepare and submit dispatch and commercial documents to customers.
Prepare invoices, Bank Guarantees, and other commercial documentation.
Ensure documents are complete and submitted within the required timelines.
Maintain proper records of invoices, submissions, payment status,



and related correspondence.

Payment Follow-up & Recovery
Follow up with customers for outstanding payments through telephone calls, emails, and customer visits.
Track payment commitments and ensure timely recovery of outstanding amounts.
Coordinate with customers regarding payment-related queries and documentation requirements.
Escalate delayed payments and unresolved issues to the concerned management team.
Maintain an updated payment recovery tracker.

Reconciliation & Project Coordination
Coordinate with project teams for material and document reconciliation.
Prepare and maintain material reconciliation statements.
Coordinate with site supervisors for preparation of MIR (Material Inspection Report) and related documentation.
Ensure commercial documents are aligned with project and site requirements.

Customer & Internal Coordination
Coordinate with customers, project teams, sit

📌 Commercial Executive Mumbai (India)
🏢 Maritime IMPEX
📍 India