Job Description

Executive Assistant to Founder | Media Vantage

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About Media Vantage

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Media Vantage is a leading digital, talent and entertainment company working with brands, celebrities, influencers and content creators to build impactful campaigns and partnerships across the entertainment ecosystem.

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Job Details

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Location: Mumbai
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Job Type: Full-time
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Experience: 3–4 years
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About the Role

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Media Vantage is looking for an experienced Executive Assistant to the Founder who understands the quick-paced entertainment industry and can seamlessly manage the Founder’s day-to-day business priorities. This role requires someone with robust coordination, communication and stakeholder management skills, along with prior experience in media, entertainment, talent or influencer marketing.

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Key Responsibilities

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Manage the Founder’s calendar, meetings, travel and daily schedule.
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Coordinate with celebrities, influencers, talent agencies, brands and internal teams.
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Prepare meeting agendas, presentations, MOMs and follow up on action items.
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Create, process and maintain client/vendor invoices, coordinate with the Accounts team,



and ensure timely invoicing, payment follow-ups and documentation.
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Track business expenses, invoices and other financial records related to the Founder’s projects.
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Act as a liaison between the Founder and internal/external stakeholders.
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Handle confidential information with professionalism and discretion.
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Ensure smooth execution of day-to-day operational and strategic tasks.
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Requirements

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3–4 years of experience as an Executive Assistant or Founder’s Office professional.
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Mandatory: Experience in the entertainment, media, talent management or influencer marketing industry.
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Strong understanding of the entertainment and creator ecosystem.
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Excellent communication, organizational and multitasking skills.
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Proficiency in MS Office (PowerPoint, Excel and Word).
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Highly proactive, detail-oriented and able to work in a rapid-paced environment.
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If you have experience supporting senior leadership in the entertainment industry and thrive in a high-growth environment, we’d love to hear from you.

📌 Executive Assistant To Chief Executive Officer Mumbai (India)
🏢 Media Vantage
📍 India