Job Description:

Job Summary

We are looking for a highly organized and proactive Executive Assistant to the Director with 6+ years of experience in executive support. The ideal candidate should possess exceptional communication, organizational, and problem-solving skills while being proficient in contemporary AI tools to enhance productivity, automate routine tasks, and prepare high-quality business documentation. The candidate will be responsible for managing the Director's office, coordinating with internal and external stakeholders, and ensuring seamless day-to-day operations.

Key Responsibilities
Manage the Director's calendar, meetings, appointments, and travel arrangements.
Coordinate and prioritize daily activities, ensuring productive time management.
Draft qualified emails, business correspondence, presentations, reports, and meeting minutes.
Handle confidential documents and sensitive business information with discretion.
Prepare presentations, MIS reports, dashboards, and executive summaries.
Coordinate with department heads, clients, vendors,



and business partners.
Track action items and follow up with stakeholders to ensure timely completion.
Organize board meetings, leadership meetings, and prepare agendas and MOMs.
Maintain records, files, contracts, and official documentation.
Conduct internet and market research as required by the Director.
Support business planning, event coordination, and special projects.
Manage expense reports, reimbursements, and administrative tasks.

Required Skills
Excellent verbal and written communication.
Robust business correspondence and documentation skills.
Advanced Microsoft Office (Excel, Word, PowerPoint, Outlook).
Calendar and travel management.
Meeting coordination and minute preparation.
Strong follow-up and stakeholder management.
Confidentiality and professional ethics.
Excellent organizational and multitasking abilities.
Strong analytical and problem-solving skills.
-

📌 Ea To Director Kolkata
🏢 RECEX
📍 Kolkata