Decorpot is seeking a highly organized and proactive Administration Executive to ensure the smooth and efficient daily operation of our office. From managing current employee onboarding to overseeing facilities and vendor relationships, you'll be responsible for a diverse range of tasks, all handled with professionalism and timeliness.
Responsibilities
- Oversee the New Employee Onboarding & Exiting Process, ensuring a seamless experience.
- Assign laptops and other assets to newly joined employees.
- Provide biometric access to newly joined employees.
- Manage and supervise housekeeping and security personnel.
- Handle vendor management for all administrative services.
- Maintain stock levels of cleaning items and office supplies.
- Oversee CCD (coffee vending machine) maintenance and order required weekly stocks.
- Manage office petty cash and maintain accurate records.
- Track and manage daily attendance for PMs (Project Managers) and SS (Site Supervisors).
- Process and pay monthly bills to suppliers.
- Take care of specific office utility bills, including ACT (internet) bill,
maintenance bills, electricity bill, and water bill.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases with accurate information.
- Answer queries from employees and clients promptly and professionally.
Skills
- Strong organizational and multitasking abilities.
- Excellent prioritization skills to manage diverse responsibilities effectively.
- Proficiency in vendor management and negotiation.
- Experience with petty cash management and basic bookkeeping.
- Ability to maintain accurate records and prepare reports.
- Good communication and interpersonal skills for interacting with employees, clients, and suppliers.
- Proactive approach to identifying and resolving administrative issues.
Qualifications
- Relevant experience in an administrative or office management role.
- Ability to handle multiple tasks efficiently and independently.