Role Overview

The Operations & Procurement Manager will be responsible for handling end-to-end backend operations of Purple Cactus including procurement, vendor management, inventory coordination, packing operations, logistics coordination, production follow-ups, and office operational support.

The ideal candidate should be capable of managing both strategic and hands-on operational responsibilities in a fast-paced corporate gifting environment.

Key Responsibilities

1. Procurement & Vendor Management

- Develop and manage procurement processes for all gifting categories and materials.
- Identify, evaluate, and onboard reliable vendors, manufacturers, printers, packaging suppliers, and artisans.
- Source products from multiple vendors while ensuring competitive pricing and quality standards.
- Negotiate pricing, minimum order quantities (MOQs), payment terms, delivery schedules, and service agreements.
- Maintain strong relationships with existing vendors and suppliers.
- Build backup vendor networks for high-demand or urgent orders.
- Coordinate product sampling, sample approvals, and prototype evaluations.
- Track market trends, product innovations, and sourcing opportunities.

2. Purchase & Order Coordination

- Raise and process purchase orders based on sales and project requirements.
- Follow up with vendors regarding production updates, customization timelines, dispatch schedules, and deliveries.
- Coordinate printing, engraving, embroidery, branding, and customization activities.
- Ensure timely availability of products before packing and dispatch deadlines.
- Monitor vendor performance, delivery timelines, and quality consistency.
- Handle vendor escalations, replacement issues, and defective product resolutions.

3. Inventory & Warehouse Operations

- Maintain inventory records for products, packaging materials, inserts, branding materials, and consumables.
- Monitor stock levels and ensure timely replenishment.
- Conduct regular stock audits and inventory reconciliation.
- Coordinate inbound and outbound material movement.
- Raise GRNs (Goods Receipt Notes) and maintain procurement records.




- Organize warehouse storage for smooth accessibility and dispatch operations.
- Report damaged, missing, or defective inventory immediately.

4. Packing & Fulfillment Operations

- Supervise packing teams during order assembly and dispatch preparation.
- Ensure gift hampers and corporate gifting kits are packed accurately as per client specifications.
- Verify all items, inserts, branding materials, and personalized notes before final sealing.
- Maintain high presentation standards for premium gifting experiences.
- Manage dispatch schedules and daily packing targets.
- Ensure availability of packing materials such as boxes, ribbons, tissue papers, shredded fillers, tags, and labels.
- Conduct final quality checks before shipment.

5. Backend Office Operations

- Manage day-to-day backend operational activities of the office.
- Coordinate between sales, procurement, warehouse, packing, vendors, and logistics teams.
- Maintain operational reports, vendor records, purchase files, and dispatch documentation.
- Ensure smooth communication between internal and external stakeholders.
- Support management in operational planning and execution.
- Handle administrative coordination and office operational requirements.

6. Logistics & Dispatch Coordination

- Coordinate deliveries, courier dispatches, and shipment tracking.
- Ensure timely movement of samples, products, and client orders.
- Manage urgent deliveries and special dispatch requirements.
- Coordinate with courier partners and transport vendors.
- Monitor dispatch accuracy and client delivery timelines.

7. Quality Control & Process Management

- Ensure strict quality control across sourcing, packing, and dispatch processes.
- Conduct product inspections and vendor quality assessments.
- Maintain SOPs (Standard Operating Procedures)



for operations and fulfillment.
- Improve operational efficiency and reduce errors, wastage, and delays.
- Implement systems for better workflow management and productivity tracking.

Qualifications & Experience

- Bachelor’s degree preferred.
- 1–3 years experience in operations, procurement, supply chain, warehouse management, or corporate gifting industry.
- Experience in gifting, merchandise, lifestyle products, FMCG, packaging, or e-commerce operations preferred.
- Experience managing vendors, procurement, and fulfillment operations is highly desirable.

Required Skills

Operational Skills

- Procurement & sourcing
- Vendor management
- Inventory management
- Packing & fulfillment coordination
- Logistics coordination
- Quality control
- Warehouse operations
- Dispatch management

Technical Skills

- MS Excel proficiency
- Inventory tracking systems
- ERP or procurement tools (preferred)
- Basic reporting and documentation

Soft Skills

- Strong negotiation abilities
- Leadership and team management
- Problem-solving mindset
- Time management
- Attention to detail
- Multi-tasking ability
- Excellent coordination and follow-up skills
- Ability to work under pressure during peak seasons

Preferred Candidate Profile

We are looking for someone who:

- Can independently handle backend operations of the business
- Is proactive and execution-oriented
- Can manage multiple vendors and projects simultaneously
- Understands urgency and client delivery commitments
- Has solid ownership and accountability
- Is comfortable handling both strategic planning and operational execution
- Can build systems and improve operational processes over time

Why Join Purple Cactus?

- Opportunity to work with a growing corporate gifting brand
- Exposure to end-to-end gifting operations and premium client projects
- Dynamic and creative work environment
- Career growth opportunities in operations leadership
- Be part of a brand focused on “Crafting Connections”

Job Type

Full-Time

Salary

Based on experience, skill set, and operational capabilities.

📌 Operations & Procurement Executive (Hyderabad)
🏢 Purple Cactus Merchandise
📍 Hyderabad