Job Title: Admin Executive

Company: IVTEX Corporate Solutions Pvt. Ltd.

Location: Bhubaneswar, Odisha

Employment Type: Full-time

Experience Required: 3 years

Job Summary

IVTEX is looking for an experienced, responsible and well-organised Admin Executive to manage daily office administration, employee coordination, documentation, vendor management and operational support.

Key Responsibilities

- Manage daily office administration and ensure smooth office operations.
- Maintain employee attendance, leave records and movement registers.
- Coordinate with HR and reporting managers regarding employee requirements.
- Handle official correspondence, letters, emails, couriers and documentation.
- Maintain records of company assets, laptops, ID cards, stationery and equipment.
- Coordinate with vendors for housekeeping, security, maintenance, travel and office supplies.
- Arrange management and employee travel, accommodation and transportation.
- Manage meeting schedules, conference-room arrangements and visitors.
- Maintain petty-cash records, bills, invoices and supporting documents.
- Support employee joining formalities, documentation and exit handovers.
- Monitor pending administrative tasks and ensure timely completion.
- Ensure office discipline and compliance with company policies.




- Maintain the confidentiality of company and employee information.
- Prepare daily, weekly and monthly administrative reports for management.
- Perform other administrative responsibilities assigned by management.

Required Qualifications and Skills

- Graduate in any discipline.
- 5 years of relevant experience in office administration or corporate operations.
- Good communication skills in English, Hindi and Odia.
- Proficiency in MS Word, Excel, email and Google Workspace.
- Strong documentation, coordination and follow-up abilities.
- Experience in vendor management, travel arrangements and asset management.
- Honest, disciplined, punctual and capable of handling confidential information.
- Ability to work independently and manage multiple responsibilities.
- Experience in an IT, corporate or project-based organisation will be preferred.

Preferred Candidate

- Presentable, professional and proactive.
- Solid problem-solving and interpersonal skills.
- Comfortable coordinating with employees, vendors and senior management.
- Available to join immediately or within a short notice period.

Interested candidates may send their updated CV, mentioning their current salary, expected salary and notice period.

📌 Admin Executive (Bhubaneswar)
🏢 Ivtex Corporate Solutions Private
📍 Bhubaneswar