Job Description – Tender Executive

Department: Tendering Executive

Location: Vidyavihar, Mumbai

Reporting To: Manager

Job Purpose

To manage the end-to-end tendering process, including identification of tenders, preparation and submission of technical and commercial bids, coordination with internal departments, and ensuring timely and accurate tender submissions.

Key Responsibilities

· Identify and monitor relevant government, municipal, PSU and private tenders through appropriate tender portals.

· Review tender documents, eligibility criteria, scope of work, BOQ, technical specifications, EMD, tender fees, and other requirements.

· Prepare tender checklists and ensure all required documents are available before submission.

· Coordinate with Commercial, Finance, HR, Operations and Technical teams for required information and documents.

· Prepare technical and commercial tender documentation as per tender requirements.

· Coordinate for EMD, tender fees, performance security, bank guarantees and other financial requirements.

· Upload and submit tenders within prescribed timelines and ensure successful submission.

· Prepare tender queries, clarification requests and pre-bid documentation wherever required.

· Maintain proper records of submitted tenders, tender status, results, agreements and related documents.

· Track tender opening dates, technical evaluation, financial bids, negotiations and award status.

· Assist in preparation of comparative statements,



costing sheets and bid analysis.

· Ensure compliance with tender conditions and highlight commercial, technical or contractual risks to management.

· Coordinate with project/operations teams for manpower, equipment, costing and technical inputs required for bids.

· Maintain a database of ongoing, upcoming, submitted and awarded tenders.

· Support management in preparing tender-related MIS and periodic reports.

Candidate Profile

- Qualifiation – Mechanical engineering background only
- Experience: Min 3 years of experience in tendering/bidding, preferably in government, municipal, infrastructure, environmental services, firefighting, mechanical or O&M; projects.
- Good understanding of government/PSU tendering procedures and e-tender portals.
- Strong knowledge of MS Excel, Word and preparation of tender documentation.
- Good analytical, documentation and coordination skills.
- Ability to understand technical and commercial tender requirements.
- Valuable written and verbal communication skills.
- Ability to work under strict deadlines and manage multiple tenders simultaneously.

Key Competencies

· Tender & Bid Management

· Documentation & Compliance

· Commercial Understanding

· MS Excel & Data Analysis

· Vendor/Internal Coordination

· Attention to Detail

· Time Management

· Contract & Tender Risk Identification

Employment Type: Full-time

Salary: Upto 5 LPA

📌 Tender Executive (Mumbai)
🏢 Aryan Pumps & Enviro Solutions
📍 Mumbai