Role & responsibilities

The Corporate Payroll Specialist will be responsible for managing end-to-end payroll operations for corporate employees, ensuring accurate and timely salary processing, statutory compliance, payroll accounting, and employee support. The role will work closely with HR, Finance, and other stakeholders to ensure payroll accuracy, compliance, confidentiality, and process efficiency across the organization.

Key Responsibilities

Payroll Operations

- Manage and execute the monthly payroll process for corporate employees, ensuring accurate and timely salary processing.
- Validate payroll inputs including attendance, leave, incentives, reimbursements, deductions, new joiners, transfers, promotions, increments, and separations.
- Ensure accurate calculation of gross salary, deductions, net pay, variable pay, bonuses, arrears, and other payroll components.
- Manage Full & Final Settlement (F&F;), gratuity calculations, leave encashment, notice period recovery, and other separation-related payroll activities.
- Ensure timely processing of salary disbursements and coordinate with Finance for payroll funding and payment processing.
- Handle payroll-related queries and provide timely resolution to employees and internal stakeholders.

Statutory Compliance

- Ensure timely and accurate compliance with PF, ESIC, Professional Tax, TDS, Labour Welfare Fund, Gratuity, Bonus, and other applicable statutory requirements.
- Coordinate with relevant internal and external stakeholders for statutory filings, challans, reconciliations, and compliance documentation.
- Ensure accurate computation and deduction of TDS and support the Finance/Tax team for payroll-related tax compliance.
- Maintain appropriate payroll and statutory records and documentation.
- Support internal and external audits by providing payroll data,



reconciliations, reports, and supporting documents.
- Monitor changes in labour and payroll regulations and ensure necessary changes are incorporated into payroll processes.

Payroll Accounting & Reconciliation

- Coordinate closely with Finance and Accounts for payroll accounting, salary provisions, journal entries, and monthly payroll closure.
- Perform payroll reconciliations including salary, statutory deductions, reimbursements, recoveries, and other payroll-related transactions.
- Ensure accurate reconciliation between payroll records, HRMS, bank statements, and accounting records.
- Support month-end and year-end payroll closure activities.
- Identify and resolve payroll discrepancies to ensure data accuracy and financial control.

HRMS & Process Management

- Manage payroll processes through HRMS/payroll systems such as Keka, SAP, Spine, or similar platforms.
- Ensure accurate employee master data and payroll configuration within the HRMS.
- Coordinate with HR/IT teams for system changes, integrations, payroll upgrades, and issue resolution.
- Identify opportunities to automate and streamline payroll processes.
- Develop and maintain robust payroll controls to minimize errors and ensure data confidentiality.

Payroll MIS & Reporting

- Prepare and analyze monthly payroll MIS covering headcount, salary cost, variable pay, statutory deductions, reimbursements, and other payroll metrics.




- Generate payroll reports and dashboards for HR leadership and management.
- Provide payroll analytics and insights to support workforce cost planning and decision-making.
- Prepare reports related to increments, promotions, attrition, new hires, exits, and other payroll movements.
- Ensure accuracy and integrity of payroll data and reports.

Stakeholder Management

- Collaborate with HR Business Partners, Talent Acquisition, Finance, Accounts, and other stakeholders for payroll-related activities.
- Coordinate with employees and managers to resolve payroll discrepancies and queries.
- Work with external consultants, payroll vendors, auditors, and statutory authorities whenever required.
- Maintain strict confidentiality and security of employee compensation and payroll information.

Preferred candidate profile

- Bachelors degree in Commerce, Finance, HR, or a related field.
- 4–8 years of experience in payroll management, preferably in a corporate or multi-location organization.
- Strong understanding of end-to-end payroll processing and statutory compliance.
- Hands-on experience in managing PF, ESIC, PT, TDS, LWF, Bonus, Gratuity, and other payroll-related compliances.
- Experience in payroll accounting, reconciliation, audits, and statutory filings.
- Hands-on experience with HRMS/payroll platforms such as Keka, SAP, Spine, or similar systems.
- Robust proficiency in MS Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, data reconciliation, and payroll analysis.
- Strong analytical, problem-solving, and stakeholder management skills.
- High level of accuracy, confidentiality, and attention to detail.
- Experience in managing payroll for a large employee base and/or multi-location workforce will be an added advantage.

📌 Sr Manager Corporate -Payroll Manager (Ahmedabad)
🏢 Caterpillar Signs
📍 Ahmedabad