Key Responsibilities

A. Reception & Front Office

- Manage the reception area and ensure a professional first impression for visitors.
- Greet and assist visitors, customers, vendors, and other guests.
- Maintain the visitor entry and exit records.
- Handle incoming and outgoing telephone calls and direct them to the appropriate person.
- Receive and distribute courier, letters, and other communications.
- Coordinate visitor appointments and meeting arrangements.
- Maintain a clean, organized, and presentable reception area.

B. Administrative Support

- Provide day-to-day administrative support to the HR & Administration department.
- Maintain office records, files, registers, and documents.
- Prepare letters, notices, reports, and other routine documents as required.
- Coordinate office stationery and other administrative requirements.
- Assist in maintaining records of office assets, equipment, and other facilities.
- Coordinate with vendors and service providers for routine administrative requirements.
- Support meeting arrangements, refreshments, and other office requirements.
- Assist in organizing employee engagement activities and company events.

C. Communication & Coordination

- Coordinate with employees, departments, vendors, and visitors professionally.




- Respond to routine queries and direct matters to the appropriate department.
- Maintain proper communication flow between the reception and internal departments.
- Follow company policies, procedures, and administrative protocols.

D. Documentation & MIS

- Maintain accurate records and registers related to reception and administration.
- Prepare basic MIS reports using MS Excel.
- Maintain employee, visitor, courier, and other administrative records as assigned.
- Ensure timely updating and filing of documents.

Required Skills

- Good verbal and written communication skills.
- Pleasant personality and professional attitude.
- Basic to good knowledge of MS Office, especially Excel and Word.
- Good coordination and interpersonal skills.
- Strong organizational and time-management skills.
- Ability to handle multiple tasks effectively.
- Positive telephone and email etiquette.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.
- Customer-service orientation.

If interested , kindly share us your updated resume at [email protected] or contact us or WhatsApp at 91-(phone hidden).

📌 Receptionist And Administration (Dombivli)
🏢 Zenith Industrial Rubber Products
📍 Dombivli