Close Personal Assistant (Hyderabad)

Job Description

At Impressico, the Personal Assistant to the Technical Director exists to protect the Director s time and attention so that it is spent on the highest-value technical and strategic work. The role owns the day-to-day operating rhythm of the Director s office - calendar, correspondence, meeting preparation and follow-through, travel and logistics - and extends to personal and family coordination where that serves the same objective. The successful candidate will be a trusted, discreet single point of contact for internal leaders, clients and vendors, and will be expected to anticipate what is needed and resolve it before it has to be asked for.

Responsibilities:

- Own and actively manage the Director s calendar - schedule, sequence and protect time; resolve conflicts; build in preparation, travel and buffer time; keep the week ahead planned and the day ahead confirmed
- Prepare the Director for every meeting - circulate agendas, assemble briefing notes and background on attendees and topics, collate the relevant documents, and follow up afterwards on minutes, decisions and action items until they are closed
- Draft, review and manage email and documents on the Director s behalf - triage the inbox, flag what needs attention, prepare replies for approval, and produce clean, well-formatted decks, reports, trackers and meeting notes
- Schedule meetings and working sessions across internal leadership, delivery teams, clients and vendors, including across time zones, and ensure invites, agendas, rooms and conferencing links are correct
- Compile and circulate recurring reports and status updates to leadership, initiative stakeholders and clients to agreed timelines, chasing inputs from contributors where required
- Arrange all travel and logistics for the Director and, where required, family - air, rail and hotel bookings, visas, cabs, itineraries, expense claims and reimbursements - and re-plan quickly when arrangements change at short notice




- Provide day-to-day office and personal support - meeting rooms and equipment, visitor hosting, meals and refreshments during long working days, courier and documentation errands, appointments, bill payments and similar personal chores as directed
- Act as the first point of contact for the Director s office; screen and route incoming requests, and maintain professional working relationships with internal leaders, clients, vendors and service providers
- Maintain the Director s records and trackers - initiative and action-item trackers, contacts, subscriptions, vendor documentation and confidential files - with accuracy and version discipline
- Anticipate and pre-empt - identify what will be needed next, surface clashes and risks early, and bring a proposed solution rather than only a problem
- Handle all professional and personal information with absolute confidentiality and discretion

Job Specification

Job Specification

(Mandatory Skills required)

- 6+ years experience as an Executive Assistant, Personal Assistant or Secretary to a senior leader (Director / VP / CXO), preferably in an IT services or technology organization
- Excellent spoken and written English, with the ability to correspond independently and professionally with senior internal stakeholders, clients and vendors
- Demonstrated ability to manage a complex, frequently changing calendar across time zones and to make sound prioritization calls without being told what matters
- Strong working proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Drive, Meet) and Microsoft Office (Word, Excel, PowerPoint, Outlook,



Teams)
- Proven experience in end-to-end travel management - domestic and international bookings, visa processing, itineraries, and expense reporting
- Disciplined meeting management - agendas, accurate minutes, action tracking and closure follow-up
- Structured problem solver: able to take an ambiguous instruction, ask the right clarifying questions, and run it to completion with minimal supervision
- Proactive and highly organized, with a bias for action, ownership of outcomes, and reliable follow-through across many parallel tasks
- Absolute integrity and discretion in handling confidential qualified and personal information
- Poised, pleasant and service-oriented; comfortable interacting with senior leadership, clients and their offices
- Willingness to support personal and family-related coordination, and to be reachable outside general shift hours when the situation demands

Optional skills - nice to have

- Hands-on comfort with AI productivity tools (for example Claude or ChatGPT) for drafting, summarizing and research
- Familiarity with collaboration tooling such as Slack, Jira / Confluence, Notion or Fireflies meeting transcription
- Experience with corporate travel and expense portals, vendor onboarding and purchase-order processes
- Working knowledge of Hindi and/or a regional language in addition to English

Required Key Skills

Executive/personal assistance, calendar inbox management, meeting preparation and minutes, travel and ticketing, business communication (spoken and written English), MS Office and Google Workspace

Optional: exposure to AI productivity tools (Claude / ChatGPT), Slack, Jira / Confluence, Fireflies

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Personal Assistant (Hyderabad)
🏢 Impressico Business Solutions
📍 Hyderabad