Job Summary

The Receptionist / Front Desk Executive will be responsible for managing the company's front desk and reception area, ensuring a professional and welcoming experience for employees, clients, visitors, candidates, vendors, and other stakeholders. The role will also support day-to-day administrative activities, visitor management, telephone handling, meeting room coordination, courier management, and basic HR/Admin coordination.

Responsibilities

- Front Desk Reception Management - Manage the reception/front desk and ensure a professional and welcoming environment.
- Front Desk Reception Management - Greet and assist visitors, clients, candidates, vendors, and other guests.
- Front Desk Reception Management - Understand the purpose of visits and coordinate with the concerned employee/department.
- Front Desk Reception Management - Maintain visitor records, wherever applicable.
- Front Desk Reception Management - Ensure visitors are appropriately guided to meeting rooms or designated areas.
- Front Desk Reception Management - Handle incoming and outgoing calls and route calls to the appropriate employees/departments.
- Front Desk Reception Management - Take and convey messages accurately and promptly.
- Visitor Meeting Coordination - Coordinate meeting room availability and basic meeting arrangements.
- Visitor Meeting Coordination - Support arrangements for client meetings, interviews, employee meetings, and official events.
- Visitor Meeting Coordination - Ensure meeting rooms are ready before significant meetings.
- Courier Mail Management - Receive and dispatch courier, postal mail, and other official documents.
- Courier Mail Management - Maintain records of incoming and outgoing couriers.




- Courier Mail Management - Liaise with courier agencies and service providers as required.
- Administrative Support - Support the Admin team in routine administrative activities.
- Administrative Support - Maintain front-office records, registers, contact lists, and other relevant documents.
- Administrative Support - Assist with stationery and front-office supplies monitoring.
- Administrative Support - Coordinate with housekeeping, security, pantry, maintenance, and other facility service providers when required.
- Administrative Support - Report any front-office, facility, or security-related issues to the concerned team.
- Employee Internal Coordination - Assist employees and visitors with basic information and directions.
- Employee Internal Coordination - Coordinate with HR, Admin, IT, Finance, and other departments for routine requirements.
- Employee Internal Coordination - Support internal communication related to meetings, visitors, deliveries, and office activities.
- Employee Internal Coordination - Maintain confidentiality of company and employee-related information.
- Office Discipline Professional Standards - Ensure the reception area remains clean, organized, and presentable.
- Office Discipline Professional Standards - Follow company policies and security procedures.




- Office Discipline Professional Standards - Ensure unauthorized persons do not enter restricted office areas.
- Office Discipline Professional Standards - Handle sensitive information and documents with appropriate confidentiality.
- Travel Desk Travel Coordination - Coordinate day-to-day employee travel requirements in coordination with the Admin team
- Travel Desk Travel Coordination - Coordinate official travel bookings including flights, hotels, and cabs.
- Travel Desk Travel Coordination - Manage travel requests through the company's designated travel system/process.
- Travel Desk Travel Coordination - Coordinate with travel agencies and service providers for bookings and changes.
- Travel Desk Travel Coordination - Maintain travel records, confirmations, cancellations, and rescheduling.
- Travel Desk Travel Coordination - Ensure travel arrangements comply with the company's Travel TA/DA Policy.

Qualifications

- Excellent verbal and written communication skills.
- Pleasant personality and professional approach.
- Basic knowledge of MS Office / Google Workspace.
- Good attention to detail.
- Ability to maintain confidentiality.

Educational Qualification

- Graduate in any discipline preferred.
- Diploma / certification in Front Office, Hospitality, Administration, or a related field will be an advantage.

Experience

- 2 - 3 years of experience in Reception, Front Desk, Front Office, Administration, Hospitality, or a similar role.

Disclaimer: This job posting & Location has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.

📌 Front Desk Executive (Gurugram)
🏢 Lepton Software Export & Research
📍 Gurugram