We are seeking a dedicated, hard working and detail-oriented individual to join our team as a PLE for our sports construction and civil supplies companies. The primary focus of this role is to support the purchasing and logistics department and contribute to the productive procurement, transport, storage and fulfillment of materials and services sourced from India and overseas.
Responsibilities :
1.Vendor Rostering, On-Boarding
- Accurately collate data on vendors to enable smooth purchase order raising
- Maintain an accurate database of vendors / suppliers to facilitate rate comparison, and speedy decision making for procurement
2. Purchase Order Preparation
- Ensure accurate PO’s are prepared based on rates negotiated and agreed.
- Inquire into project budget adequacy with Finance before each PO is released.
- Coordinate with Finance on payments schedules before POs are released.
3. Order Fulfillment Tracking
- Keep track of receipts of inventory and completion of job work until PO is filled
- Keep the PO fulfillment database until closure of each order
4. Logistics Facilitation and Inventory Management
- Coordinate with transporter for loading, dispatch outward, progress of transit, dispatch arrival/inward, receipt of materials and storage at warehouse or site
- Review transport POs and ensure payments are made by Finance in a timely manner to ensure logistics movements are timely and appropriate
- Facilitating inventory management from record keeping, physical verification, balance management, and reordering
5. Basic Vendor Account Management
- Preparing vendor statements of accounts and matching them with Finance records / books of account - Keeping a schedule of accounts payable stating when each bill falls due for payment and is paid
6. Reporting and Analysis
- Filling in pre-formatted reports on purchasing activities, including tracking expenditures, analyzing trends, and providing insights to improve procurement processes.
7. Compliance and Collaboration
- Work closely with the Finance team to ensure timely and accurate processing of accounting information. - Communicate with vendors and internal stakeholders to address inquiries and resolve issues. - Ensure compliance with company purchasing policies and procedures
- Assist in conducting periodic audits to verify physical and book balances of inventory Minimum
Qualifications/ Experience :
1. Bachelor’s Degree or equivalent with 1-2 years of relevant experience
2. Strong understanding of fundamental principles in purchases and internal controls
3. Basic knowledge of GST will be an added advantage
4. Exceptional time management skills with acute attention to detail and strong analytical skills
5. Ability to maintain the highest levels of confidentiality for critical financial information
6. Proficient in MS Excel. Competent in using accounting software such as Tally will be an added advantage
7. Adaptable and open to meeting challenging timelines and travel
8. English and Kannada knowledge, any other languages will also be beneficial