Role Overview

We are seeking a proactive, highly organized, and detail-oriented Executive Assistant & Operations Coordinator to work directly alongside the Director. In this pivotal role, you will act as the Director’s primary operational support—managing complex schedules, overseeing day-to-day accounting records, coordinating showroom and warehouse activities, and ensuring overall business operations run smoothly and efficiently.

Key Responsibilities

Executive Schedule & Daily Planning

- Manage, structure, and optimize the Director’s daily calendar, appointments, client meetings, and travel itineraries.
- Coordinate daily priorities, prepare briefings, and track key action items to ensure timely follow-ups.
- Serve as the primary gatekeeper and communication liaison between the Director, internal staff, and external partners.

Accounting & Financial Administration

- Maintain accurate daily bookkeeping records, petty cash logs, invoices, and payment receipts.
- Coordinate with external chartered accountants/tax consultants regarding GST filings, billing, and vendor disbursements.
- Track outstanding client receivables and oversee routine vendor payment schedules.

Operations & Showroom Coordination

- Assist in organizing daily operational tasks across the showroom, warehouse, and export dispatch units.
- Monitor inventory logs, supply orders, and routine shipment documentation.




- Coordinate inter-departmental workflows to ensure domestic orders and export shipments are executed on schedule.

General Administration & Ad-Hoc Management

- Handle official correspondence, draft emails, and prepare export/commercial documentation.
- Plan and assist with operational logistics for domestic and international trade exhibitions.
- Troubleshoot daily administrative bottlenecks and execute special projects as assigned by the Director.

Key Requirements

- Experience: 2–5 years of experience as an Executive Assistant, Operations Coordinator, or Office Manager in a fast-paced business or export environment.
- Accounting Skills: Working knowledge of basic accounting principles, invoicing, and tools such as Tally, Zoho Books, or Excel.
- Organizational Skills: Exceptional time-management capabilities with a solid ability to multitask and prioritize without constant supervision.
- Communication: High proficiency in written and verbal English and Hindi.
- Tech Proficiency: Hands-on expertise with Google Workspace (Docs, Sheets, Calendar), MS Office, and digital communication tools.
- Attributes: High level of discretion, integrity, proactive problem-solving, and attention to detail.

Pay: ₹10,669.97 - ₹41,704.14 per month

Benefits:

- Cell phone reimbursement

Work Location: In person

📌 Personal Assistant (India)
🏢 Aeora Rocks Exports
📍 India