Executive Assistant with Financial Acumen

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide executive, administrative, project coordination, and financial support in a fast-paced professional environment. This role requires someone who can manage competing priorities, maintain a high degree of accuracy, and communicate professionally with both internal stakeholders and clients.

The ideal candidate will be comfortable working independently, anticipating needs, and helping keep daily operations running smoothly. This person should also bring a client-centric approach, strong judgment, and a polished, service-minded communication style.

Working Hours

8:00 AM – 5:00 PM Pacific Time

Key Responsibilities

Executive & Administrative Support

- Manage calendars, appointments, and scheduling, including meeting logistics.
- Handle professional email correspondence using the company email account.
- Coordinate with internal and external stakeholders as needed.
- Prepare, organize, and maintain documents, files, and records.
- Support general administrative tasks to ensure smooth daily operations.
- Anticipate executive needs and proactively resolve issues while maintaining confidentiality and professionalism.

Project Management Support

- Track ongoing projects and deliverables.
- Assist with task coordination, follow-ups, and deadline management.
- Support ad hoc operational initiatives as they arise.

Financial Support

- Work with and review financial statements as part of ongoing support responsibilities.
- Assist with basic financial tracking, reporting, data entry, and documentation.




- Help ensure consistency and accuracy between Excel and Word documents, especially in financial and reporting materials.

Required Skills and Qualifications

- Robust experience in executive and administrative support.
- Familiarity with financial statements is required - Review and interpret financial statements, including income statements and balance sheets, to assess business performance and financial position.
- High proficiency in Microsoft Excel is required.
- Strong working knowledge of Microsoft Word and Microsoft 365.
- Excellent attention to detail, including proofreading and verifying consistency across documents.
- Ability to learn additional tools and plugins quickly.
- Strong organizational skills and the ability to manage multiple priorities effectively.
- Ability to maintain confidentiality and professionalism at all times.

Software & Tools

- Microsoft 365
- Microsoft Excel
- Microsoft Word
- Microsoft Teams for internal communication
- Macabacus (expected to learn)
- Tagnifi (expected to learn; Excel financial software add-in)
- VoIP line with preferred area code 818

Ideal Candidate Profile

The ideal candidate is:

- Friendly and outgoing
- Comfortable working in a client-facing environment
- Able to communicate with a gentle, professional, and helpful tone
- Service-oriented and client-centric in approach
- Detail-oriented and dependable
- Someone with a sense of humor who can fit naturally into the working style of the executive they support.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

- Work from home

Work Location: Remote

📌 Executive Assistant with Financial Acumen (India)
🏢 Flowz Staffing
📍 India