Job Title: Secretary to CEO

Job description:

Established Public Limited Company based in Guindy, Chennai requires Secretary reporting directly to CEO to provide high-level executive and administrative support to ensure efficient management of day-to-day operations, communication, coordination across departments and to take dictations. The role requires discretion, professionalism, and the ability to handle confidential information while managing multiple priorities in a fast-paced, technology-driven environment.

Key Responsibilities:

Executive Support:

- Manage CEO’s calendar, schedule meetings, priorities, appointments, travel arrangements, etc.
- Prepare meeting agendas, presentations, and briefing materials for internal external meetings, etc.
- Draft correspondence, reports, Minutes of Meetings and official communications on behalf of the CEO.
- Maintain confidentiality of sensitive company and project information.

Office & Administrative Coordination:

- Oversee day-to-day executive office operations and ensure seamless workflow.
- Handle incoming calls, emails, and correspondence; prioritize and respond as appropriate.
- Monitor filing systems, documentation, and record keeping — both digital and physical.

Communication & Liaison:

- Act as a point of contact between the CEO and internal teams, government agencies, clients, and Vendors.




- Draft and review business communications, meeting notes, action point summaries, etc.
- Ensure timely dissemination and follow-up of CEO decisions across departments.

Qualifications:

- Education: Graduate/Postgraduate. Fluent in English language.
- Experience: 5–10 years of experience in secretarial roles, preferably supporting senior leadership and management sectors.
- Technical Skills:
- Proficiency in MS Office (Word, Excel, PowerPoint,).
- Soft Skills:
- Excellent communication and interpersonal skills.
- Robust organizational and time-management abilities.
- High level of discretion, integrity, and professionalism.
- Ability to multitask and work under pressure with minimal supervision.

Key Attributes:

- Proactive, dependable, sincere and resourceful.
- Strong attention to detail and follow-through.
- Comfortable interacting with Senior Managers, Vendors, and Government officials.
- Ability to anticipate needs and manage priorities effectively.

Salary:

· Commensurate with experience and qualifications

· Range: Rs 25,000/- to 35,000/-

Benefits:

- Cell phone
- Performance-based incentives

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

- Paid time off

Experience:

- Secretarial work: 5 years (Preferred)

Work Location: In person

📌 Secretary to CEO (India)
🏢 Hallmark Foundations
📍 India