Job Summary

The HR executive will be responsible for managing employee documentation, HRMS, payroll coordination, attendance and leave records, employee lifecycle documentation, HR audits, and day-to-day employee queries. The role requires accuracy, confidentiality, strong follow-up skills, and timely completion of HR and payroll activities.

Key Responsibilities

1. Employee Joining & Documentation

- Collect, verify, and maintain all required documents for new joiners.
- Complete and maintain employee joining forms and personnel files.
- Prepare appointment, confirmation, experience, and other employee-related letters.
- Ensure employee records are complete, accurate, and properly maintained.
- Complete biometric registration and activation for all new joiners.

2. Employee Records & HRMS

- Update and maintain the employee roster and master employee database.
- Manage employee data, attendance, leave, payroll, and other HR information in the HRMS.
- Ensure timely and accurate system updates.
- Provide guidance and support to employees for effective use of the HRMS.

3. Payroll & Attendance

- Assist in the preparation and processing of monthly employee payroll.
- Prepare and process worker payroll and maintain related records.
- Prepare and maintain Kharchi records.
- Verify attendance, leave, and payroll inputs before processing.
- Coordinate with relevant teams to resolve payroll and attendance discrepancies.

4. Full & Final Settlement

- Prepare and process Full & Final (F&F;) settlements for exiting employees.
- Coordinate clearance, recovery, leave balance, attendance, salary, and other settlement-related information.
- Ensure timely completion of exit documentation.

5. HR Compliance & Audit

- Prepare and maintain HR audit reports and supporting documentation.




- Ensure proper maintenance of employee records and compliance-related documents.
- Support internal HR audits and ensure timely closure of identified gaps.

6. Employee Support

- Resolve employee queries related to HR, payroll, attendance, leave, policies, and HRMS.
- Provide timely and accurate information to employees.
- Escalate complex employee matters to the HR manager/HR head when required.

7. General HR Operations

- Ensure timely and accurate completion of all HR and payroll-related activities.
- Maintain confidentiality of employee and payroll information.
- Support the HR team in various HR projects, reports, and administrative activities.
- Maintain proper filing and documentation of all HR records.

Key Skills & Competencies

- Good knowledge of HR operations and employee lifecycle processes.
- Working knowledge of payroll, attendance, and HRMS.
- Strong MS Excel and documentation skills.
- Good communication and interpersonal skills.
- Strong attention to detail and accuracy.
- Valuable follow-up and coordination skills.
- Ability to maintain confidentiality.
- Ability to manage multiple tasks and meet deadlines.

Qualification & Experience

- Graduate in HR, business administration, or a related field.
- 2–5 years of relevant HR experience, preferably in HR operations and payroll.
- Experience in HRMS and payroll processing will be preferred.

Key Performance Indicators (KPIs)

- Accuracy and timely completion of payroll.
- 100% completion of new-joiner documentation.
- Timely issuance of employee letters.
- Accuracy of employee master data and HRMS records.
- Timely completion of F&F; settlements.
- Accuracy of attendance and leave records.
- Timely resolution of employee queries.
- HR audit compliance and proper documentation.

Pay: ₹14,668.65 - ₹25,000.00 per month

Work Location: In person

📌 Payroll Executive (India)
🏢 FSP Design
📍 India