Job Summary

We are looking for a disciplined, experienced and highly responsible Admin Manager with a background as a Retired Defence Officer, preferably with substantial experience in administrative, personnel, security, logistics or facility-management functions.

The ideal candidate should possess strong leadership, organizational and administrative skills, along with the ability to manage manpower, security, facilities, discipline and day-to-day administrative operations across the organization.

Key Responsibilities

- Manage overall administration and facility-management activities of the organization.
- Establish and maintain effective administrative systems, processes and controls.
- Manage security arrangements, including security personnel, access control and visitor management.
- Coordinate with security agencies, local administration, police and other government authorities whenever required.
- Supervise housekeeping, transportation, office facilities, maintenance and general services.
- Manage administrative support for Head Office, project offices and site locations
- Monitor attendance, discipline, conduct and deployment of administrative/support staff.
- Plan and manage manpower deployment for security, housekeeping, drivers, support staff and other administrative functions.
- Ensure proper maintenance and availability of office/site infrastructure, equipment and facilities.
- Develop and implement emergency response, safety and security procedures.
- Handle crisis situations, security incidents and emergency coordination effectively.
- Monitor company vehicles, transportation, fuel usage and related administrative records.
- Coordinate accommodation, guest-house and travel arrangements for employees and senior management.
- Maintain proper records of assets, office equipment, licenses,



contracts and administrative documents.
- Manage vendors, contractors and service providers related to administration and facility management.
- Monitor administrative budgets and control operational expenses.
- Ensure compliance with company policies, statutory requirements and safety procedures.
- Conduct regular inspections of offices, project sites, stores and other company facilities.

Preferred Candidate Profile

Preference will be given to Retired Defence Officers with experience in administrative roles such as:

- Administration
- Personnel Management
- Logistics
- Security & Vigilance
- Facility Management
- Operations
- Estate Management
- Transport & Movement
- Stores / Inventory Management

Candidates from Army, Air Force or Navy with relevant administrative experience are encouraged to apply.

Required Skills & Competencies

- Solid leadership and people-management skills.
- Excellent discipline, organizational and administrative capabilities.
- Strong security and risk-management knowledge.
- Excellent communication and coordination skills.
- Ability to manage large teams and multiple locations.
- Strong crisis-management and problem-solving abilities.
- Knowledge of facility, transport, security and vendor management.
- High level of integrity, confidentiality and professionalism.
- Ability to work independently and take quick decisions.
- Proficiency in MS Office and administrative reporting systems.

Qualification

- Graduate in any discipline.
- Defence background with relevant administrative experience is preferred.
- Additional qualification in Management / Administration / Security Management will be an added advantage
- Coordinate with project/site teams to ensure smooth administrative operations.

Job Type: Full-time

Pay: ₹45,000.00 - ₹60,000.00 per month

Benefits:

- Health insurance

Work Location: In person

📌 Administration Officer (India)
🏢 Ma Harsiddhi Infra Developers Pvt.Ltd
📍 India