Scope of Work – Tender Executive (Facility Services)

1. Tender Identification & Monitoring

- Search and identify recent tenders/RFPs for Facility Management Services, Housekeeping, Security, M&E;, Pantry, Technical Services, etc.
- Monitor government, PSU, corporate and private tender portals.
- Review tender eligibility criteria, scope, manpower requirements, commercial conditions and submission deadlines.
- Maintain a tender tracker with key dates, status and submission requirements.

2. Tender Document Review

- Study complete tender documents, including RFP, BOQ, scope of work, SLA/KPI, GCC/SCC and commercial terms.
- Identify manpower deployment, minimum wages, statutory compliance, consumables, equipment and other cost components.
- Highlight unusual, commercially risky or stringent clauses to management.
- Prepare a tender requirement/qualification checklist.

3. Costing & Commercial Preparation

- Prepare detailed manpower costing based on applicable minimum wages and statutory requirements.
- Calculate PF, ESIC, bonus, gratuity, leave wages, reliever cost, uniforms, equipment, consumables, supervision, overheads and margins.
- Prepare BOQ and rate analysis.
- Coordinate with Finance/Operations for validation of costing assumptions.
- Prepare commercial bid in accordance with tender requirements.

4. Technical Bid Preparation





- Prepare and compile technical bid documents.
- Arrange company profile, experience certificates, work orders, completion certificates, manpower details and statutory registrations.
- Prepare methodology, deployment plan, organization structure and other technical submissions.
- Ensure all documents are properly signed, stamped and uploaded in the prescribed format.

5. Tender Submission

- Complete online/offline tender submission within prescribed timelines.
- Ensure EMD, tender fee, security deposit and other required documents are arranged.
- Verify all uploaded documents before final submission.
- Maintain acknowledgement/submission records for every tender.

6. Pre-Bid & Clarifications

- Study pre-bid requirements and prepare clarification points.
- Coordinate with management/operations for pre-bid queries.
- Track responses, corrigenda, amendments and revised tender documents.
- Ensure all amendments are incorporated before submission.

7. Post-Bid Activities

- Monitor technical evaluation, commercial opening and tender status.
- Respond to clarification queries raised by clients.
- Coordinate with the client for additional documents or explanations.
- Track competitors' position wherever information is available.
- Maintain complete records of tender results.

📌 Tender Executive (Mumbai)
🏢 Aura Fms Private
📍 Mumbai