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Position: Admin Executive/ Sr.

Admin

Executive

Experience: 3-5 years

Location: Gandhinagar, Gujarat

Job Description

1)Asset & Facility Management

∙Maintain a list of all assets with their current status.

∙Maintain relationships with asset vendors for timely service and support.

∙Monitor office supply levels and reorder when required.

∙Maintain asset verification reports and ensure installation of new systems as per requirements.

∙Record and issue office equipment to employees and update the records regularly.

∙Ensure preventive maintenance of office equipment, call for repairs as needed, and evaluate current equipment and techniques for operational efficiency.

2)Billing & Documentation

∙Submit original bills to accounts by email, mentioning due dates.

∙Maintain a list of all bills with their due dates and follow up with billing authorities in case of delays.

∙Develop and maintain an efficient documentation and filing system for both paper and electronic records.

∙Handle office expenses and billing cycles accurately and timely.





3)Travel & Hospitality Management

∙Manage staff expense requests and travel reports.

∙Coordinate with travel vendors and service departments for smooth employee travel arrangements.

∙Make travel arrangements including Flights / Railways / Bus / Hotel bookings for Directors and employees.

∙Schedule meetings as and when required in coordination with relevant departments.

∙Maintain reports of staff out of office for business needs.

4)Office Administration

∙Oversee daily administrative operations to ensure smooth functioning of the office.

∙Assist in organising in-house and external events, ensuring all administrative arrangements are in place.

∙Supervise housekeeping staff; prepare record logs for cleaning schedules of all washrooms and monitor regular cleanliness.

∙Suggest improvements for overall office cleanliness and hygiene standards.

📌 Admin Executive/ Sr. Admin Executive (Gandhinagar)
🏢 Mantras2Success
📍 Gandhinagar