Buying Assistant Role Summary Support the buying and merchandising function by ensuring accurate and timely purchase order processing, system updates, and coordination with internal and external stakeholders to enable smooth product procurement and availability. Key Job Responsibilities Purchase Order (PO) Processing • Coordinate with the buying team to collect and validate Proforma Invoices (PI). • Create item codes and pack codes accurately based on PI data. • Maintain and validate item-wise HSN codes and statutory details. • Coordinate with Finance and Planning teams for OTB validation and required approvals. • Verify item-wise cost and MRP as per PI and system records (Oracle/RMS). • Create purchase orders as per buyer instructions and share with vendors for execution. • Regularly update and maintain PO databases; review PO dumps and close unnecessary or obsolete POs. PO Software & Process Management • Update cost and MRP in RMS/Oracle as per buyer instructions, following the defined approval matrix. • Cross-check commercial invoices for imports and ensure quantity and value alignment with POs in RMS. • Coordinate with import vendors to collect LC and TT details and share with the import payments team. • Send forwarder nominations to the SCM team for port-to-port inwarding of goods. • Ensure timely and accurate creation of promotional tickets.



Relationship Management • Coordinate with vendors for onboarding through the Vendor Registration Form (VRF) process. • Liaise with Finance, Legal, and MDM teams to ensure smooth and timely vendor onboarding. • Address vendor queries related to GRN issues, discrepancies, and system mismatches. • Work closely with the MDM team to update vendor master data and manage changes in Oracle systems. System Knowledge & Reporting • Maintain accurate records and documentation related to POs, invoices, and vendor data. • Ensure compliance with internal processes, audit requirements, and financial controls. • Demonstrate strong proficiency in Microsoft Office, including advanced Excel functions for data analysis and reporting. Key Skills & Competencies • Strong knowledge of PO processing and procurement workflows • Hands-on experience with Oracle / RMS or similar ERP systems • High attention to detail and accuracy • Solid coordination and stakeholder management skills • Ability to work within approval matrices and financial controls • Good understanding of import documentation and commercial invoices Qualifications & Experience • Graduate in Commerce, Business, Supply Chain, or a related field • 1+ years of experience in buying support, procurement, or merchandising operations • Retail, e-commerce, or import buying exposure preferred

📌 Home Centre - Buying - BLR - Buying Assistant (Karnataka)
🏢 Landmark Group
📍 Karnataka