Job Description
About the job
nJob Title: Executive - Administration & Facility
nLocation: Vadodara (In office)
nExperience: 1 - 5 yrs.
nShift: Rotational shift
nJob Scope:
nCollabera is looking for an administrative executive to join our team and support our daily office procedures. A successful administrator will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets), and organizing company records. If you have previous experience as an office administrator or similar administrative role, we'd like to meet you.
nOur ideal candidate also has working knowledge of office equipment and office management tools. Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
nResponsibilities:
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Front Desk Managementn
Answer queries by employees and clientsn
Manage office supplies stockn
Prepare regular reportsn
Organize a filing system for significant and confidential company documentsn
Maintain a company calendar and schedule appointmentsn
Book meeting rooms as requiredn
Distribute and store correspondence (e.g. letters, emails and packages)n
Prepare reports and presentations with statistical data, as assignedn
Arrange travel and accommodationsn
Schedule in-house and external eventsn
nRequirements:
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Proven work experience as an Administrative Officer, administrator, or similar rolen
Solid knowledge of office proceduresn
Experience with office management software like MS Office (MS Excel and MS Word, specifically)n
Solid organization skills with a problem-solving attituden
Excellent written and verbal communication skillsn
Attention to detailn
High school diploma; additional qualifications in Office Administration are a plusn