Position Title Executive Assistant to MD
Business/Vertical Corporate
Department/ Function MD office
Job Responsibility Level Middle Management
Designation/ Grade Manager
Location Head Office – Gurugram
Reporting To Managing Director
Direct Reportee’s Individual Contributor
Span of Controls No Direct Span of Control

Behavioral Competencies Technical Competencies
Business Acumen Calendar & Schedule Management, SAP Experience
Confidentiality & Integrity Documentation & Record Management
Ownership & Accountability Travel & Meeting Management
Good Interpersonal & Communication Skills Basic Financial & Business Understanding
Prioritization & Time Management Meeting Coordination & Minutes of Meeting (MoM)

Qualified Qualifications Grad/Post Grad
Age 35-38 yrs
Experiences 10-12 yrs
Preferred Industry Manufacturing

Business
Development
1. Performance Review & Management Reporting
• Managing and coordinating all Weekly/ Monthly Performance Review (MPR) meetings with
Department Heads
• Preparing Minutes of Meetings (MoM) and ensuring timely follow-up on action items with




respective department heads.
• Tracking assigned tasks and updating management on progress and completion status.
• Maintaining all pending action points, follow-up items, and closure reports.

2. Calendar & Meeting Management
• Managing the Managing Director's calendar, including planning and scheduling of internal and
external meetings.

• Coordinating international meetings with customers, ensuring seamless arrangements and
scheduling.
• Monitoring and tracking monthly utilization of MD’s time across planned meetings, unplanned
meetings, travel, and other activities.

3. Executive Support & Coordination
• Providing comprehensive executive assistance to the Managing Director in planning business
activities and strategic engagements.
• Preparing meeting materials, including one-page reports, discussion pointers, meeting
agendas, and presentations.
• Organizing meeting venues, customer visits, business di

📌 EA to MD Manufacturing Industries (Gurugram)
🏢 Headsup Corporation
📍 Gurugram