Job Title: Office Administrator

Location: Coimbatore, Tamil Nadu

Workplace Type: On-site

Employment Type: Full-time

Job Purpose

The Office Administrator is responsible for the smooth day-to-day running of office operations at iamneo. This role owns vendor management, procurement of office stock and supplies, initiation of vendor payments, coordination between internal teams and external stakeholders, and management of employee/guest travel, accommodation, and logistics. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple vendors and priorities simultaneously.

Key Responsibilities

Office Operations: Oversee day-to-day administrative functioning of the office, ensuring a clean, secure, and well-equipped workplace.
Vendor Management: Identify, onboard, and manage vendors (housekeeping, pantry, stationery, courier, AMC, coworking/facility providers, etc.); track contracts, renewals, and SLAs; benchmark and negotiate rates periodically.
Stock & Procurement: Maintain inventory of office supplies and consumables; raise purchase orders,



track stock levels, and ensure timely replenishment without overstocking.
Vendor Payments: Verify vendor invoices against POs/contracts, initiate payment requests, and coordinate with Finance/Accounts for timely processing and reconciliation.
Stakeholder Coordination: Liaise with internal teams (HR, Finance, IT, Facilities) and external stakeholders (vendors, landlords, service providers) to resolve day-to-day operational issues.
Travel & Accommodation: Arrange and manage travel bookings, hotel accommodation, and local logistics for employees, interns, and guests, ensuring cost-effectiveness and policy compliance.
Facilities Management: Coordinate repairs, maintenance, and upkeep of office premises, equipment, and assets; manage access control and safety/security protocols.
Documentation & Compliance: Maintain vendor agreements, admin records, and expense trackers; ensure compliance with internal

📌 Office Administrator (Coimbatore)
🏢 iamneo - An NIIT Venture
📍 Coimbatore