Job Description - Assistant Company Secretary Position

Assistant Company Secretary

Department - Secretarial & Legal Industry

Manufacturing - Electrical Products

Reporting To - Company Secretary / Chief Financial Officer (CFO)

Employment Type - Full

Key Responsibilities:
- Ensure compliance with the provisions of the Companies Act, 2013, Secretarial Standards, FEMA, and other applicable corporate laws and regulations.
- Assist in planning, convening, and conducting Board Meetings, Committee Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs).
- Prepare and draft notices, agendas, Board notes, resolutions, minutes, and other secretarial documents.
- Manage all ROC filings, annual filings, event-based filings, and statutory returns within prescribed timelines.
- Maintain statutory registers, records, minutes books, and other corporate records in compliance with legal requirements.
- Liaise with the Registrar of Companies (ROC), regulatory authorities, auditors, legal consultants, banks, and other external stakeholders.




- Monitor changes in applicable laws and ensure timely implementation of statutory and regulatory requirements.
- Support legal and compliance documentation related to banking, financing, contracts, and corporate transactions.
- Assist in conducting compliance audits and ensuring adherence to internal policies and governance frameworks.
- Coordinate with various departments to ensure timely collection of information for statutory filings and compliance.
- Maintain records relating to directors, shareholders, share capital, and other corporate matters.
- Assist in preparing compliance reports and MIS for senior management.
- Ensure confidentiality and proper management of all secretarial and legal documents.

Qualifications:
- Qualified Company Secretary (ACS) from the Institute of Company Secretaries of India (ICSI); or:
- Semi-Qualified Company Secretary (Executive Programme Passed / Qualified Programme Pursuing)

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