Store Executive - Roles & Responsibilities

Department: Stores / Warehouse
Position: Store Executive
Industry: Frozen Food / Food Processing

Roles & Responsibilities

1. Material Receipt
- Receive raw materials, packaging materials, engineering spares, and consumables as per Purchase Orders (POs).
- Verify quantity, quality, and documentation before accepting materials.
- Coordinate with the Quality Control (QC) team for incoming material inspection and approval.
- Prepare Goods Receipt Notes (GRNs) and update ERP/inventory systems.

2. Material Storage
- Store materials according to approved storage procedures.
- Ensure proper identification, labeling, and traceability of all materials.
- Maintain designated storage conditions, including temperature requirements for frozen and chilled items.
- Ensure segregation of approved, rejected, quarantined, and expired materials.

3. Material Issue
- Issue materials to Production and other departments against authorized requisitions.
- Ensure timely availability of materials to avoid production delays.




- Record all material issues accurately in the ERP or inventory management system.

4. Inventory Management
- Maintain accurate stock records for all inventory.
- Conduct daily, weekly, and monthly physical stock verification.
- Reconcile physical stock with system records and resolve discrepancies.
- Monitor stock levels and inform Procurement about reorder requirements.

5. FIFO / FEFO Compliance
- Ensure materials are issued on a FIFO (First In, First Out) or FEFO (First Expired, First Out) basis, as applicable.
- Monitor expiry dates and shelf life.
- Prevent the use of expired or damaged materials.

6. Documentation

Maintain and update:
- Goods Receipt Notes (GRNs)
- Material Issue Slips
- Stock Registers
- Inventory Reports
- Bin Cards
- Daily Stock Reports
- Stock Adjustment Records
- Material Return Notes
- Dispatch Records
- Temperature Monitoring Logs (for cold storage)

7. Cold Storage Management
- Monitor freezer

📌 Store Executive (Hosur)
🏢 ADP Processed Foods
📍 Hosur