JOB DESCRIPTION (JD)
Position: Executive Assistant to Managing Director (EA to MD)
Department: Management / Administration
Reporting To: Managing Director (MD)
Location:Delta Souviner pvt ltd

Job Purpose

To provide high-level administrative, operational, and coordination support to the Managing Director by ensuring smooth execution of daily activities, effective communication, scheduling, reporting, and follow-up on business priorities.

Key Responsibilities1. Calendar & Schedule Management
- Manage and maintain the MD’s daily calendar, appointments, meetings, and travel schedules.
- Prioritise appointments and manage schedule conflicts effectively.

2. Communication & Coordination
- Act as the primary point of contact between the MD and internal/external stakeholders.
- Maintain confidentiality of all business discussions, documents, and decisions.

3. Meeting Management
- Prepare agendas, presentations, and briefing materials for meetings.
- Record Minutes of Meeting (MOM) and track action points for closure.

4. Reporting & Follow-up




- Collect departmental reports and consolidate them for MD review.
- Track pending tasks, projects, approvals, and commitments assigned by the MD.
- Ensure timely follow-up with department heads and provide status updates.

5. Travel & Hospitality Management
- Arrange travel bookings, accommodation, transport, and itineraries for the MD.
- Coordinate hospitality arrangements for visitors, clients, and business associates.

6. Documentation & Record Management
- Maintain organised digital and physical records of significant documents, contracts, agreements, and correspondence.
- Ensure proper filing and easy retrieval of confidential records.

7. Administrative Support
- Prepare presentations, MIS reports, dashboards, and business summaries.
- Assist in event coordination, management meetings, and strategic reviews.
- Support the MD in special projects and cross-functional initiatives.

Required Qualifications
- Graduate /MBA will be

📌 Executive Assistant to Managing Director (Kartarpur)
🏢 Delta Industries
📍 Kartarpur