OFFICE COORDINATOR - SALES & ADMINISTRATION
We are looking for a responsible, organised, and experienced Office Coordinator - Sales & Administration to support the smooth functioning of our day-to-day office, sales coordination, customer communication, documentation, and administrative activities.
Key Responsibilities
- Handle day-to-day office administration and coordination activities efficiently.
- Coordinate with customers, sales team, accounts, dispatch, logistics agencies, and other related departments to ensure smooth processing of orders.
- Act as a bridge between the company and its customers, ensuring timely communication and professional handling of customer requirements.
- Assist in sales coordination, including receiving and processing orders, communicating order status, following up on pending matters, and maintaining customer records.
- Prepare and maintain business and commercial documents such as:
- Commercial Invoices
- Proforma Invoices
- Packing Lists
- Quotations and related sales documents
- Dispatch and courier documentation
- Send documents to customers and maintain proper digital and physical records for easy retrieval and future reference.
- Inform customers about courier/dispatch tracking details, particularly for original documents and important shipments.
- Communicate and follow up with courier companies, transporters, freight forwarders, and logistics agencies for dispatches and required documentation.
- Coordinate between various internal departments to ensure orders, documents, dispatches, and customer requirements are completed on time.
- Follow up with customers/buyers regarding outstanding payments and payment schedules in a polite and qualified manner.
- Maintain customer databases, order records, follow-up sheets, MIS reports, and other office records.
- Assist senior management with reports, correspondence, documentation, presentations, and other coordination work as required.
Skills & Qualifications Required
- Good comma
📌 Office Coordinator (Noida)
🏢 Cea
📍 Noida