The Executive Assistant (EA) to the Pro Vice Chancellor is a high-impact role responsible for providing strategic, administrative, and operational support to the institutions top leadership. This role requires exceptional organizational skills, confidentiality, stakeholder management, and the ability to operate in a rapid-paced, high-visibility environment.
Key Responsibilities
- Provide end-to-end executive support including calendar management, meeting scheduling, and travel coordination
- Act as a gatekeeper and liaison between the Pro VC and internal/external stakeholders
- Prepare and manage reports, presentations, briefs, and correspondence on behalf of leadership
- Coordinate high-level meetings, board interactions, and leadership forums (agenda, MOMs, follow-ups)
- Manage confidential information and sensitive communication with utmost discretion
- Track and ensure closure of key action items and strategic priorities
- Support in decision-making by collating data, insights, and background research
- Coordinate with departments to ensure alignment on institutional priorities
- Handle visitor management including dignitaries, partners, and delegates
- Oversee travel logistics, itineraries, and event coordination for leadership
Key Result Areas (KRAs)
- Seamless calendar and stakeholder management for leadership
- Timely preparation of high-quality reports and communication
- Effective tracking and closure of strategic initiatives
- High level of confidentiality and professionalism
- Strong coordination across departments and external stakeholders
Required Qualifications & Experience
- Education: Bachelors / Masters degree (MBA preferred)
- Experience: 5–10 years as an Executive Assistant supporting CXO/Leadership roles (preferably in education or large organizations)
- Experience in handling senior leadership offices is highly preferred
Key Skills & Competencies
- Exceptional communication (written & verbal)
- Strong organizational and multi
📌 Executive Assistant (Dehradun)
🏢 UPES
📍 Dehradun
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