Job Description – Office Assistant

Position: Office Assistant – Transactions & Wage Management
Department: Administration / Accounts
Reports To: Office Manager / Management

Job Summary

The Office Assistant will be responsible for handling the company’s day-to-day office transactions, maintaining records, preparing wage details, and supporting routine administrative and accounting activities. The role requires accuracy, confidentiality, good record-keeping skills, and timely completion of daily tasks.

Key Responsibilities
- Maintain daily records of cash receipts, payments, purchases, expenses, and other office transactions.
- Record day-to-day business transactions accurately in Excel or the company’s accounting system.
- Prepare daily cash and transaction summaries for management.
- Collect and verify bills, vouchers, receipts, and supporting documents.
- Maintain proper filing and documentation of financial and administrative records.
- Prepare daily/weekly wage calculations based on attendance, working days, units produced, or applicable wage rates.




- Maintain wage and attendance records for workers and staff.
- Verify wage calculations and ensure that payments are made accurately and on time.
- Prepare wage sheets and payment summaries for management approval.
- Coordinate with production and supervisory staff to collect attendance and production details required for wage calculation.
- Maintain records of advances, deductions, overtime, and other wage adjustments.
- Assist in bank transactions, payment entries, and reconciliation of daily transactions.
- Monitor petty cash and maintain proper supporting documents for all expenses.
- Assist the accounts team with data entry and preparation of routine reports.
- Maintain confidentiality of company financial and employee wage information.
- Perform other office and administrative duties assigned by management.

Required Skills
- Basic knowledge of accounting and office administration.
- Positive working knowledge

📌 Office Assistant (Kochi)
🏢 Aiswaria Modern Rice Mill
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