Position: Remote Back Office & Operations CoordinatorWork Arrangement: RemoteReports To: Owner / ManagementBusiness: Multi-Location Convenience Store & Gas Station OperationsEmployment Type: Full time / Part-Time depending on experience
Position Overview
We are seeking a highly organized, dependable, detail-oriented Remote Back Office & Operations Coordinator to support the day-to-day administrative and financial operations of multiple convenience store/gas station locations.
This is not simply a data-entry position. The person in this role will act as a central back-office point of coordination between ownership, store managers/employees, vendors, accounting/payroll contacts, and other business partners.
A major responsibility will be ensuring that invoices, vendor credits, pricing information, store paperwork, and operational issues are properly received, entered, tracked, followed up on, and resolved.
The ideal candidate is proactive and organized and does not wait for management to discover missing invoices, discrepancies, or unfinished work.
Key Responsibilities
1. Invoice Processing & S2K Data Entry
- Receive scanned invoices from all store locations daily.
- Review invoices for completeness and readability.
- Organize invoices by store, vendor, invoice date, and invoice number.
- Enter invoices accurately and timely into Series2K (S2K).
- Verify:
- Invoice number
- Invoice date
- Vendor
- UPC/item information
- Quantities
- Unit/case costs
- Extended costs
- Taxes
- Fees
- Deposits
- Discounts
- Credits
- Total invoice amount
- Identify cost changes that may require retail price adjustments.
- Flag unusual price increases, duplicate invoices, unexpected charges, or discrepancies.
- Maintain an organized digital record of processed invoices.
- Ensure invoices are not entered twice.
- Track invoices that have been received but are still pending entry or resolution.
Expectation: Routine invoices should be proc
📌 Back Office Operation coordinator (India)
🏢 ARCO
📍 India
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