Executive Administration IMEG

Position Overview

The Admin Executive will play a key role in ensuring the smooth and effective functioning of all administrative operations within the organization. Working closely with the ManagerAdmin, this role is responsible for managing housekeeping activities, office facilities, vendor coordination, petty cash, ISO-related documentation, and supporting all administrative processes that contribute to streamlined daily operations. The incumbent will oversee routine office management tasks, enforce compliance with administrative policies, and ensure effective coordination among internal teams and external vendors.

Key Responsibilities

General Administration Office Management
- Oversee day-to-day administration including housekeeping, office upkeep, maintece of office equipment/facilities, and management of office boys and housekeeping staff.
- Ensure smooth functioning of canteen, ACs, water coolers, vending machines, furniture, and other office infrastructure.
- Coordinate with vendors and service providers for facility maintece and repairs.





Documentation, Record Keeping ISO Compliance
- Maintain all admin-related documentation including ISO files, AMC contracts, agreements, purchase orders, asset lists, stationery inventories, quotations, and audit records.
- Ensure all ISO-related documents are updated and available for audits.
- Maintain records of administrative invoices, vendor payments, rent, electricity bills, and building maintece charges.

Procurement Vendor Management
- Manage AMC renewals, contract management, and vendor coordination for various administrative services.
- Handle procurement of housekeeping materials, office stationery, first aid supplies, and miscellaneous items as required.
- Prepare Purchase Orders and Purchase Requests/Proposals and obtain required approvals.
- Process vendor invoices, ensure timely submission to accounts, track payments, and coordinate cheque distribution.

Ficial Administration

📌 Executive - Administration - IMEG (1) (Bengaluru)
🏢 Hitech Digital Solutions
📍 Bengaluru