Job Description Office Administrator

Location: Indore

Department: Administration

Company: MediBuddy

About the Role

As an Office Administrator at MediBuddy, you will be responsible for ensuring smooth

day-to-day operations of the office, managing administrative activities, and supporting

employees to maintain a productive work environment. You will handle facilities, vendor

coordination, office supplies, travel arrangements, and assist in implementing policies that

support business efficiency and employee satisfaction.

Key Responsibilities
- Office & Facility Management
- Oversee daily office operations, housekeeping, and facility maintenance.
- Ensure office infrastructure (workstations, meeting rooms, IT equipment, pantry, etc.) is

in working order.
- Manage seating arrangements and space allocation for employees.
- Vendor & Inventory Management
- Coordinate with vendors for office supplies, housekeeping, security, and other facility

services.
- Monitor stock levels of office supplies, pantry items, and place orders as needed.




- Negotiate with vendors for cost-effective procurement.
- Employee Support
- Assist employees with administrative queries and requests.
- Coordinate travel bookings, hotel accommodations, and local transport for

employees/guests.
- Support HR/Admin team in onboarding current employees (ID cards, desk setup, access

cards).
- Compliance & Policy Implementation
- Ensure adherence to office safety, hygiene, and compliance protocols.
- Maintain proper documentation of administrative expenses, invoices, and contracts.
- Support audits and compliance checks related to office facilities.
- Event & Meeting Coordination
- Assist in organizing company events, team activities, and employee engagement

programs.
- Manage meeting room bookings and ensure availability of resources (AV setup,

stationery, refreshments).
- Reporting & Documentation
- Prepare periodic reports on office expenses, vendor performance, and facility upkeep.
- Maintain up

📌 Administrator (Indore)
🏢 Medibuddy
📍 Indore