Key Responsibilities

1. Doctor’s Schedule & Daily Coordination
- Manage and maintain the doctor’s daily calendar, clinic appointments, surgeries, meetings, and personal engagements.
- Prepare daily appointment schedules and brief the doctor on priorities, urgent cases, and daily rounds.
- Coordinate travel, conference bookings, and external consultations when required.

2. Patient Coordination & Front-Desk Support
- Greet patients, schedule appointments, handle reschedules, and address inquiries via phone, email, or WhatsApp.
- Maintain patient flow at the clinic to minimize waiting times and handle urgent walk-ins smoothly.
- Assist in collecting patient registration details, preliminary medical history sheets, and relevant reports.

3. Administrative & Record Management
- Maintain physical and electronic medical records (EMR) with strict patient confidentiality (HIPAA/NABH guidelines compliance).
- Draft professional emails, letters, and correspondence on behalf of the doctor.
- Assist with basic billing coordination, fee collection tracking, and documentation.

4.



Clinic & Supplies Assistance
- Coordinate with clinic staff, nursing teams, and lab technicians for quick-tracking diagnostic reports.
- Track clinic inventory, prescription pads, and necessary office/medical supplies for the doctor’s consultation room.

Required Qualifications & Skills
- Education: Graduate in any discipline (B.Sc., B.A., B.Com., BBA) or Diploma in Healthcare Administration / Secretarial Practice.
- Experience: 1–3 years of experience as a Personal Assistant, Executive Assistant, or Medical Secretary (prior experience with doctors, clinics, or hospitals is preferred).
- Communication: Strong verbal and written communication skills (English and local language).
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and clinic management / EMR software.
- Soft Skills: High emotional intelligence, professional demeanor, time management, multitasking abil

📌 Personal Assistant to Doctor (Dehradun)
🏢 CODEBAKE
📍 Dehradun