Job Description

We are looking for an Executive Assistant / Administrative Coordinator to support senior leadership / Plant Head in a manufacturing workplace. The role involves managing schedules, coordinating meetings, preparing reports and presentations, maintaining documentation, and ensuring timely follow-up on action items.

Key Responsibilities
- Manage calendars, meetings, appointments, and schedules for senior leadership / Plant Head.
- Coordinate with internal departments and stakeholders for meetings and activities.
- Prepare MOMs (Minutes of Meeting) and track action items to closure.
- Prepare reports, presentations, MIS and other management documents.
- Maintain confidential records, documents, and important correspondence.
- Ensure timely follow-up with various teams on pending activities.
- Support meeting preparation, presentations, and management reviews.




- Maintain proper documentation and record management.
- Support administrative activities within the plant/manufacturing environment.
- Follow good workplace practices including awareness of 5S and manufacturing systems.

Required Skills
- Excellent written and verbal communication skills.
- Strong coordination, follow-up, and organizational skills.
- Proficiency in MS Excel, PowerPoint, and Word.
- Good presentation and report preparation skills.
- Strong documentation and record-management abilities.
- Good analytical and problem-solving skills.
- Ability to handle confidential information with professionalism.

Education

MBA / MSc / PG Diploma in Management preferred.

📌 Executive Assistant (Mysuru)
🏢 Xpheno
📍 Mysuru